Construction Office Manager

At American Backhoe Service we're looking for an Office Manager who has excellent organizational skills and a personable disposition to keep us thriving. The ideal candidate will have a natural flexibility in handling day-to-day routines and surprises.

What You Will Do

• Provided executive assistance, including scheduling meetings, answering phones, supporting company visitors, scheduling visits, setting agendas, and scheduling meals.
• Coordinate with IT and external vendors for technology and telecommunication needs
• Manage confidential information with discretion and oversee the flow of information
• Support executives with administrative tasks, filing, document organization, travel arrangements, and project monitoring
• Office management, including maintenance, cleaning and annual inspections
• Manage office budget, ensuring cost-effectiveness in office supplies and services
• Organize office events, meetings, appointments, and participate in special projects and event coordination
• Oversee onboarding processes for new employees and manage office policies and procedures
• Serve as the primary point of contact for facility management, vendors, and contractors
• Fleet Management
• Oversee updates to our website and social media
• Maintain office supplies inventory and place orders as needed
• Ensure compliance with company policies and procedures
• Manage and maintain office supplies, equipment, and inventory
• Act as the point of contact between the executives and internal/external clients.
• Plan and organize company events and meetings
• Manage building upkeep, maintenance, and cleaning service
• Manage IT needs and equipment
• Website and social media management
• Annual licensing renewals
• Manage yearly inspections from the fire department, city, and villages
• Fleet management

Ideal Candidates

• 2-5 years of experience as an Office Manager/Administrator or related position
• Excellent computer skills. Must be proficient in Microsoft Suite (Outlook, PowerPoint, Excel)
• Experience in this role at a construction company or contractor is a big plus!
• Must be highly organized, resourceful, and detail-oriented.
• Have excellent communication and customer service skills.
• Is a self-starter.
• Ability to manage different personalities.
• Ability to complete tasks with minimal oversight.
• Maintains integrity and discretion in handling confidential information.
• Proven experience
• Commits to discretion and confidentiality.

Perks Of The Job

• Salary $23.00-$26.00 per hour, paid weekly
• Medical Insurance
• Annual Paid Time Off/Paid Leave
• Generous 401(k) Plan with 3% match
• Various voluntary insurance plans are available

About Us
American Backhoe Service and Excavation Co. is a leading electrical construction firm with an office in University Park. ABS Electrical Division has over 100 years of experience within our team. We have extensive experience completing successful electrical construction projects and telecommunications for general contractors, commercial and industrial facility owners, local governments, and developers.

This position may be subject to pre-employment background check screening.

At ABS we are proud to be Equal Opportunity Employers. We promote diversity of thought, culture, and background, which connects our family of brands. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination based on race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, or other protected characteristics. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type: Full-time

Pay: $20.20 - $24.33 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• University Park, IL 60484: Relocate before starting work (Required)

Work Location: In person