Church Administrative Assistant

FIRST CONGREGATIONAL CHURCH OF ELGIN, UCC

JOB DESCRIPTION

ADMINISTRATIVE ASSISTANT

HOURS:

Part Time (30 hours per week) at $18/hour

Optional group benefits available

Monday – Friday: 9:00 AM – 3:00 PM

PURPOSE OF POSITION:

Provides support for Pastor, Ministries, Committees and all church office and congregational activities. Serves as first contact for visitors during church office hours.

QUALIFICATIONS:

· High school diploma or equivalent

· Minimum 3 years clerical or secretarial work required (church experience preferred)

· Strong computer and technology skills, especially working with Microsoft Office, social media applications, and information databases

· Excellent organizational skills

· High competency with spoken and written English (bi-lingual Spanish desired)

JOB RESPONSIBILITIES (INCLUDING BUT NOT LIMITED TO):

Administrative

· Regular church secretarial duties, including screening and routing all calls; formatting, printing and folding weekly worship bulletins; maintaining accurate membership records; preparing annual report; and notifying the Pastor of member hospitalizations, deaths, etc.

· Responsible for coordination and scheduling of office volunteers.

· Reviews and recommends changes for all office-related contracts and service agreements.

· Notifies all appropriate personnel of building needs and schedules repairs, maintenance and inspections.

· Prepares and maintains Office Procedure and Reference Manuals.

· Interfaces with vendors regarding maintenance, upgrades and changes for all office equipment.

· In conjunction with Pastor, prepares pertinent communications documents.

Organizational

· Organizes and maintains the general church calendar.

· Schedules building rentals with outside groups and weddings.

· Prepares and distributes: monthly newsletter with volunteers (hard and virtual copies); weekly E-blast; and weekly worship slides in coordination with the Pastor.

Clerical

· Provides information to Bookkeeping company for bank reconciliations, and financial statements.

· Runs ADP payroll bi-monthly

· Pays bills as they are received.

· Orders supplies as needed.

· Performs other clerical duties as needed.

GENERAL EXPECTATIONS

· Exhibits professionalism and a conscientious work ethic of accountability

· Ability to work independently and in a group

· Flexibility with deadlines

· Maintains confidentiality

· Attention to details

· Seeking out relevant training as needed

· Prioritization and multi-tasking

Job Type: Part-time

Pay: $18.00 per hour

Expected hours: 30 per week

Benefits:

• Paid time off
• Professional development assistance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• administrative/secretarial: 3 years (Required)

Language:

• Spanish (Preferred)

Ability to Relocate:

• Elgin, IL 60120: Relocate before starting work (Required)

Work Location: In person