Business Office Assistant

POSITION SUMMARY

The purpose of your job position is to assist in the accounting and billing functions to ensure timely and accurate collection of accounts receivable while complying with federal, state and local standards that govern the facility, and as directed by the Business Office Manager or Administrator.

The Business Office Assistant will work cooperatively with all departments. They will treat each resident with kindness, dignity and respect. They will be committed to always doing the right thing.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Assisting the Business Office Manager with daily functions of the accounting department

Completing Medi-Cal billing

Processing invoices for payment on a timely basis

Verify invoices received for quantity, prices and discounts

Obtaining required authorizations for all services received

Billing all payers timely according to the schedule provided on the monthly AR Calendar-Medicare, MediCal, Medicare Advantage, Managed MediCal, Workers Comp, Commercial payers and patients and/or patient representatives

Timely follow up on all outstanding accounts to ensure facility goals are met in DSO, Bad Debt and collection percentages

Protecting PHI per HIPAA guidelines

Abiding with all facility policies and procedures including not disclosing user ID codes and passwords

Other tasks as assigned

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies these are the only duties you will be required to perform as directed by management. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.

REQUIREMENTS

Education / Licensure

High school diploma or GED

Accounting and business classes a plus

Qualifications / Experience

Minimum 1 year of experience in bookkeeping or accounting principles for skilled nursing

Knowledgeable of Medicare and Medi-Cal procedures preferred

Proficient and accurate with data entry and 10-key calculator

Proficient usage of accounting software and Excel

Must be able to read, write, speak and understand the English language

Working Conditions

May encounter frequent interruptions

May be involved with residents, family and government agencies

May be necessary to assist in the evacuation of residents during emergency situations

May be exposed to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses

Physical Requirements

Must be able to move intermittently throughout the day

Must be able to stand, bend and reach throughout the day

Must be able to sit for prolonged periods of time working on a computer

Repetitive hand motion

Must be able to lift up to 50 lbs. on occasion

Ability to read fine print on financial statements and invoices

*Per California state mandate, the COVID 19 vaccine is required for this position.