Bookkeeper/Accountant/Controller

We are a full service private label manufacturer. Our capacities include private label cosmetics, personal care, toiletries, OTC, health/beauty, hair care, and skin care products. Our facility operates a full service laboratory, product development, manufacturing, filling, shipping/warehouse/fulfillment departments.

Job Summary:

Oversee comprehensive accounting operations, encompassing general accounting, payroll reporting, banking, accounts receivable, accounts payable, collections, and fixed assets. Aid in the creation and evaluation of budgets, financial planning, and various operating reports. Maintain precise general ledger records, ensuring compliance with GAAP. Collaborate with the Leadership team to identify cost-saving opportunities, enhance reporting procedures, ensure regulatory compliance, and assess financial statements for actionable insights into the company's financial health.

Job Duties:

· Plan, direct, and coordinate all accounting operational functions.

· Develop and maintain financial systems, processes, and controls to ensure accurate and timely reporting of financial information.

· Take charge of Accounts Payable, Accounts Receivable, and Payroll functions, ensuring their smooth and efficient operation.

· Understand and maintain knowledge of general accounting principles, payables practices and general ledger and accounting terms.

· Prepare and process accounts payable checks, eChecks, and wires.

· Complete AP and AR month-end and year-end close and account analysis.

· Manage purchase orders and enter invoices into the accounting system (Sage or similar ERP Systems).

· Prepare journal entries, reconcile general ledger accounts, and analyze and reconcile expense and revenue accounts, reviewing for accuracy.

· Maintain and update master pricing list for all clients in conjunction with the Purchasing department.

· Review all vendor invoices for appropriate documentation and approval prior to payment.
· Reconcile vendor and customer statements, 3-way matching.
· Prepare financial statements, analysis, and other reports on a scheduled or unprompted basis.
· Create and maintain account reconciliation schedules and analysis of the accounts.
· Maintain a chart of accounts and handle bank reconciliations.
· Use Excel to manage data, prepare financial reports and monthly financial statements.
· Perform month, quarterly, semi-annual, and annual end close.
· Maintain an orderly accounting filing system.
· Maintain good record keeping and internal controls.
· Maintain a documented system of accounting policies and procedures.
· Oversee the process of all tax liabilities and prepare quarterly payroll returns.
· Comply with local, state, and federal government reporting requirements and tax filings.
· Work with an external accounting firm for yearly audits.
· Ensure all payroll transactions are processed accurately and timely for all entities. Maintain all employee files with 100% accuracy, process payroll and human resources changes such as new hires, address changes, rate changes, tax changes, garnishments, benefit deductions, status changes etc. Maintain 100% accuracy for all employee vacation/sick time accrual.
· Ensure all insurances, services, etc are on a timely schedule with smooth processes.
· Monitor key financial indicators, identify trends, and provide insights to drive business decisions.
· Develop and maintain rolling financial forecasts to assist in short-term and long-term decision-making.
· Monitor budget performance, analyze variances, and provide actionable recommendations to improve financial performance.
· Lead the annual budgeting process, collaborating with department heads to create comprehensive and realistic budgets.
· Support additional financial projects on an ad-hoc basis.

Job Qualifications:

· A proven track record in an industrial or manufacturing environment, demonstrating expertise in financial management.

· Knowledge and compliance with Generally Accepted Accounting Principles (GAAP).

· Proficient in Excel - Advanced knowledge is required.

· Must be proficient in SAGE/Quickbooks/SAP ERP.

· Bachelor’s Degree in Accounting or Business Management.

· 5 years of experience in accounting for a small company ($10-$15M).

· Must be highly organized, very detail oriented, with good follow through skills, and the ability to work independently (Impeccable attention to detail skill set).

· Must be dependable and able to work in a fast paced working environment under pressure.

· Excellent oral and written communication skills, excellent at problem solving.

· Excellent interpersonal skills to foster and maintain positive relationships with our CPA, clients, and other key partners.

· The ability to thrive in a fast-paced, high-pressure environment and make informed decisions quickly.

· Proficiency in preparing comprehensive financial reports and communicating complex financial information to diverse stakeholders.

· Familiarity with tax regulations and requirements, ensuring accurate and timely compliance.

Compensation based on experience. We offer medical and growth opportunities.

If qualified, please send your resume.

Dental insurance

Health insurance

Paid time off

Vision insurance