(Full-time) Financial Aids Bookkeeper - Scholarship Processor

Description of Basic Functions and Responsibilities

OVERVIEW
The Shasta-Tehama-Trinity Joint Community College District (Shasta College) sits at the northern end of the Sacramento Valley, surrounded by mountains to the north, east, and west. The area provides a wide array of outdoor amenities and activities with miles of hiking and biking trails, national parks, two lakes, and the Sacramento River. The main campus is located in the city of Redding, population 90,000. The area is characterized by excellent schools with high graduation rates, low traffic, and low housing prices (Zillow average $393,000 vs. California state average of $770,000).

Shasta College is committed to providing its diverse student population with equitable education outcomes, contributing to the social, cultural, intellectual, and economic development of our communities. The college has been recognized as a leader in developing and implementing innovative education programs to increase student success, including accelerated pathways for high school students to achieve a bachelor's degree and for returning students to complete their Associate and Bachelor's degrees. Shasta College enrolls more than 11,000 students annually and provides educational services to students with a wide range of skills and abilities.

Our ideal candidate is motivated to join a campus community prioritizing the success of our racially and socio-economically diverse staff and student population. Providing equitable outcomes so all members of our community may enjoy safe, healthy, and vibrant educational and employment environments is critical to our success.

Classified positions in the California Community College system offer a unique opportunity to contribute to the empowerment of our students seeking to improve their lives and communities. Our classified staff engage with a diverse employee and student populations, facilitating equitable outcomes for all by implementing and supporting our various employment and academic programs. As a classified staff member at Shasta College, you will join a vibrant community of professionals and educators working together to provide a positive, healthy educational environment where our students experience diverse academic and cultural perspectives. A career in classified service at Shasta College offers a highly rewarding and enriching employment experience.
DESCRIPTION OF BASIC FUNCTIONS AND RESPONSIBLITIES:
To perform responsible bookkeeping and clerical accounting functions in the preparation, maintenance, and handling of short-term loans and scholarship funds processed through the Financial Aids Office and to coordinate and process short-term loan and scholarship activities, operations, and reporting functions as required. Employees in this classification receive general supervision within a framework of standard policies and procedures. Employees in this classification may train, oversee, and monitor the work of student assistants as required. this job class exercises responsibility for the accurate and timely processing and maintenance of financial and other transactions, records, and accounts related to scholarship and short-term loan activities and operations processed through the Financial Aids Office. This job class functions at a journey level of classification and requires independent judgment and decision and making regarding standard bookkeeping and scholarship processing procedures and requirements.

CLASSIFICATION:Range 28 on the current Classified Salary Schedule, 40 hours per week, 12 months per year. Work assignment hours are 8:00 a.m. to 5:00 p.m., Monday through Friday.

SUPERVISOR: Executive Director - Shasta College Foundation or designee

BENEFITS: Holiday, vacation and sick time will be provided. Our competitive benefits package includes medical, dental, and vision insurance provided at a share of cost on a pretax basis, CalPERS Retirement and an employee assistance program (EAP).Employees have the option to contribute to:

Health Savings Account (HSA)

403(b) and 457 Retirement Plans

Section 125 Plan including Flexible Spending Accounts (FSA) and Dependent Day Care Accounts

In addition, employees have the option to purchase:

Disability Income Insurance

Cancer Insurance

Life Insurance

Accident Only Insurance

Critical Illness Insurance

For more information regarding Employment and Benefit Policies, please view the Classified Employee Collective Bargaining Agreement.

Typical Duties, Knowledge and Ability

• Maintains fiscal/accounting records, journals, and ledgers and processes fiscal transactions related to student scholarship funds and short-term loans
• Maintains scholarship/short-term loan accounts; posts to accounts funds and short-term loans
• Coordinates and processes student scholarship activities and operations to include advertising available scholarships and timelines, receiving and maintaining scholarship applications, and preparing sponsor files, scholarship packages, and summary reports for scholarship committees
• Assists students in completing scholarship applications ensuring that all required information and data is obtained
• Contacts scholarship sponsors regarding the initiation of new and reinstated scholarship and notifies sponsors of scholarship awards
• Prepares sponsor/recipient award listings and notifies students of scholarship awards.
• Coordinates scholarship awards assembly and coordinates sponsor and recipient attendance.
• Processes short-term student loans and maintains related accounting/bookkeeping records and ledgers.
• Processes scholarship award disbursements; prepares checks and routes to Office Manager and Business Office for proper authorization and distributes checks to student recipients.
• Provides information to students regarding short-term loans and procedures; assists students in completing applications ensuring that all necessary information/data is obtained.
• Prepares eligibility worksheets to determine grant receipt, enrollment status, EOPS eligibility, and previous loan status.
• Prepares various loan documents required for loan processing; prepares checks, types promissory notes, and routes to Office Manager for review, authorization, and signature.
• Disburses loan checks to students.
• Enters loan transactions into appropriate ledgers and journals.
• Types and processes listings of outstanding loans to be sent to collection agency (CO-TOP) for handling.
• Processes scholarship and short-term loan refunds as required.
• Performs other related duties similar to the above in scope and function as required.

Knowledge of:

• The purposes, methods, and practices of financial record keeping.
• Financial record keeping and general bookkeeping principles and procedures.
• Modern office methods and procedures.

Ability to:

• Learn district policies, procedures, and requirements related to the processing of student scholarship awards and short-term loans
• Understand and carry out directions in an independent manner
• Apply general rules and regulations to specific cases
• Perform arithmetic calculations accurately and rapidly
• Type accurately at a rate required for successful job performance including statistical typing of forms and reports.
• Operate office machines and equipment including computer terminal, calculator, and copy machine.
• Establish and maintain a variety of record keeping systems and to prepare a variety of financial and statistical reports related to assigned financial aid operations and activities.
• Prepare and maintain accurate reports and financial summaries
• Identify and correct errors in a variety of mathematical computations and financial documents.
• Communicate effectively in both oral and written forms
• Establish and maintain effective work relationships with those contacted in the performance of required duties

Experience/Education

• Two years of responsible clerical experience; bookkeeping background preferred.
• A.A. degree in accounting or secretarial skills or equivalent. Appropriate experience may be substituted.

Additional InformationOnline Application with Additional Preferred Materials to be attached to application:Cover letter addressing criteria listed in the position announcementCurrent resumeCollege transcripts, if applicable (unofficial will be accepted at the time of application)

Attention Applicants:After application has been submitted, all application materials will be screened.Internal candidates must also submit all required materials to be considered.Candidate evaluations will not be considered.Reference letters from any member of the Hiring Committee or Board Members will not be considered.Interviews will be by invitation only.Interviews may be by Zoom.The District does not reimburse for new hire moving expenses.New Classified Appointments will be placed at Step 1 on the Classified Salary Schedule and will graduate to the next step on July 1st if the hire date is before January 1st, with subsequent steps annually thereafter to a maximum 21st step.
The Shasta-Tehama-Trinity Joint Community College District ("Shasta College") does not discriminate against any person on the basis of race, color, national origin, sex, religious preference, age, disability (physical and mental), pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), gender identity, sexual orientation, genetics, military or veteran status or any other characteristic protected by applicable law in admission and access to, or treatment in employment, educational programs or activities at any of its campuses. Shasta College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking.