Bookkeeper (Contract-To-Hire)

INDUSTRIAL, a growing industrial B2B marketing organization, is looking for a contract Bookkeeper to manage day-to-day finance functions - A/P, A/R, monthly invoicing and reporting for our clients, vendors, and internal teams across a portfolio of brands.

The contract Bookkeeper will be located at our Nashville HQ in historic Germantown with hybrid work options available. This role reports to the President.

RESPONSIBILITIES:
Conduct Daily Accounting Duties

• Manage all aspects of daily accrual accounting including, but not limited to: accounts receivable (A/R), accounts payable (A/P), revenue recognition, transaction reconciliation, and general ledger in QuickBooks Desktop 2022/2023 (GoToMyPC available for remote utilization).
• Invoice, receive, and recognize project revenue accurately and on time. Collaborate directly with our clients or their A/R representative to resolve questions and issues promptly.
• Plan and schedule remittance to third-party contractors, vendors, banks, and institutions ensuring all payables are submitted promptly and in accordance with terms. 
• Manage bank purchase cards (P Cards) and corporate credit cards for paid media spend passthrough and department expenditures against established budgets.
• Manage SAP Concur Amex account to maximize usage of benefits and reduce hard costs for travel.

Improve Financial Budgeting & Reporting

• Collaborate with the President on weekly reconciliation, planning, and reporting for operating budgets at the organizational and department-level.
• Manage monthly/quarterly/annual book closing including journal entries, P&L reconciliation, and balance sheet analysis; report findings to the President.
• Comply with all local, state, and federal laws regarding finances, tax filings, and reporting. This includes, but is not limited to requirements for state business taxes, state F&E taxes, the Department of Labor, and the Internal Revenue Service.

Administer Employee Compensation & Finance

• Remit bi-monthly payroll and fringe payments to established benefits providers.
• Review, classify, and remit payment to employees for monthly expense reports and fringe benefits via QuickBooks.

QUALIFICATIONS:

• Ideal candidate has 5+ years of experience in the field of accounting, bookkeeping, agency or small business financial management.
• Exceptional knowledge of finance, accounting, budgeting, accrual accounting and accrual control principles.
• Advanced knowledge of bookkeeping and accounting best practices, standards, and state/national regulations.
• High proficiency in QuickBooks Desktop, Google Workspace, Microsoft Office Suite and spreadsheets a must.
• Knowledge of ADP or ADP Run payroll software a plus.
• Bachelor's degree in accounting, finance, business administration with an emphasis in Accounting, or a related field a plus
• Resourceful problem solver - able to anticipate roadblocks, develop and implement improvements or recommendations.
• Exceptional interpersonal skills necessary to interact with our clients, their support staff, and establish effective relationships at all levels of INDUSTRIAL.
• Excellent written and verbal communication skills. Notable attention to detail.

Bonus Points:

• Experience with small business/agency bookkeeping
• Knowledge of the industrial and manufacturing industries
• Experience with Wrike project management software

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