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SalaryLauderdale County Schools Job Description
Job Title: Federal & General-Purpose Bookkeeper
ExemptionStatus: Exempt/Professional
Reports to: Finance Manager & Dir. of Federal Projects
Date Revised: 03/25/2024
Dept./School: District Office
Primary Purpose:
Under the supervision of the Finance Manager, perform accounting work, bookkeeping services and maintain district financial records.
Qualifications:
Education:
High school diploma or GED
Special Knowledge/Skills:
Knowledge of procedures for purchasing and invoicing supplies and equipment.
Ability to analyze and interpret financial data.
Ability to analyze and evaluate accounting problems and develop data.
Knowledge of computerized accounting systems.
Ability to use computer and software to develop accounting reports, spreadsheets, and databases.
Ability to work with numbers in an accurate and rapid manner.
Effective communication and interpersonal skills.
Experience:
3 years of bookkeeping and/or accounting experience in a related field.
Major Responsibilities and Duties:
Accounting
Assist with the preparation of the annual district budget.
Prepare all financial data for use within the data management system.
Work with Director of Finance and the Director of Federal Projects regarding budget and accounting issues.
Maintain complete and systematic records of assigned district financial transactions.
Verify and record details of financial transactions in appropriate journals and subsidiary ledgers and transfer subsidiary account summaries to general ledger.
Balance general ledger and subsidiary accounts by reconciling entries.
Examine general ledger transactions for accuracy; make corrections as needed and inform supervisor of problems.
Assist Directors with reports and advice for maintaining their budgets and expenditures, work closely with the Federal Projects Director.
Request reimbursements for grant expenditures.
Balance bank statements and work with the County Trustee’s office and bank officials to resolve discrepancies in account records.
Transfer funds between accounts as directed by Director of Finance or the Federal Projects Director.
Assist with preparation of financial statements, income statements, and cost reports to reflect financial condition of district and help prepare financial statements and budget amendments for presentation to board.
Compile, maintain, and file all reports, records, and other documents as required.
Purchasing
Assist staff in preparing purchase orders, verifying available funds and authorizations before purchase, and maintaining accounts.
Contact vendors to check on supply and equipment availability, invoices, purchase orders, contracts, and other issues as directed.
Detect and resolve problems with incorrect orders, invoices, and shipments.
Clerical
Maintain vendor database.
Prepare correspondence, forms, manuals, reports, purchase orders, and payment authorizations using personal computer.
Compile, maintain, and file all reports, and other documents as required.
Records and Reports
Record, store, and analyze information using accounting software.
Compile, maintain, and file all physical and computerized reports, records, and other documents required, including auditable records and financial statements.
Other
Maintain Confidentiality.
Follow district safety protocols and emergency procedures.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
