Bh/Id Administrative Assistant - Ad-00009

***PAID TRAINING**

Schedule: Mon-Fri 9am-3:30pm Total: 32.5 hrs/wk

ESSENTIAL FUNCTIONS:

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  Manages the Vice President of Community Services calendar, schedules appointments & meetings, prepares & types correspondence, reports and other departmental documents.

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  Attends and takes minutes for the ID & BH PD’s monthly manager meetings, monthly ID/BH PD meetings.

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  Creating and maintaining monthly and quarterly tracking reports for all programs (bi-monthlies, monthlies/quarterlies, liabilities, individual annual requirements, individual update visits, call out’s (staff), etc.)

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  Assists VP & Asst. VP’s in yearly licensing process of all programs.

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  Transferring into the “N” drive all house and staff notes, visitor logs, etc.

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  Creating, scanning, transferring and tracking of monthly fire drills for all programs.

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  Schedules agency trips

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  Fill-in front desk receptionist when needed.

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  Performs other duties/projects as assigned.

CONNECT FUNCTIONS:

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  Enter all Individual’s referral/new intake information

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  Mark any Individual inactive when services to all FCS programs is ended

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  Enter all new managing/employee information

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  Scan and attach to connect MARs on a monthly basis

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  Scanning and transferring of incident reports, ISP letters, re-determination paperwork, and all other annual ISP meeting documentation, annual photos.

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  Updating/Tracking of all ID & BH Wills, POA & Advance Directive (scanning & transferring into Connect system)

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  Run and distribute reports as required

QUALIFICATION STANDARDS:

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  Problem solving – the individual identifies and resolves problems in a timely manner, gather and analyzes information skillfully and maintains confidentiality.

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  Interpersonal skills – the individual maintains confidentiality, remains open to others ideas and exhibits willingness to try new things.

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  Written communication – the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.

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  Planning and organizing. The individual will prioritize and plan work activities and use time efficiently.

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  Quality Control – the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.

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  Adaptability – the individual adapts to changes in the work environment able to navigate different team environment and manages competing demands and is able to deal with frequent changes, delays or unexpected events.

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  Dependability – the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve personnel

JOB REQUIREMENTS:

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  High School diploma

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  Good communication and organizational skills

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  Flexible and able to switch from one task to another as priorities change

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  Articulate communication both written and verbal

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  Efficient Computer Skills: Microsoft Office – Outlook, word & Excel programs

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  Valid U.S. Driver’s License and able to be insured on company policy

E.O.E.