Atsc Administrative Assistant

Janssen Supply Group is looking for an Administrative Assistant located in Titusville or Raritan, New Jersey with consideration to Spring House or Horsham, PA.

Per our J&J Flex Policy, the expectation for this position is to work in office 3-4 days per week and work from home 1-2 days per week.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/.

This is an exciting administrative opportunity in the Advanced Therapies Supply Chain group, supporting multiple Vice Presidents. This position includes complex administrative duties and project-oriented assignments with competing deadlines requiring the use of sound judgment and discretion, independent assessment, and resolution of complex situations/problems. Critical capabilities include flexibility, approachability, advanced organizational skills, attention to detail, sense of urgency, follow through, and proactivity.

Under minimal supervision, the individual will perform advanced administrative duties:

• Manage complex and dynamic calendars, arrange meetings (all logistical details, technology, etc.) and assist with conference schedule management.
• Organize domestic and international travel arrangements through Concur and prepare expense reports.
• Independently organize large internal department meetings on and offsite, virtual and in-person, including scheduling, agendas, materials, room, catering, equipment, etc.
• Actively stay informed of company policies, procedures, and guidelines relevant to the functioning of the department and provide guidance of such to applicable staff with relevant reminders of upcoming events and projected related deadlines.
• Prepare and edit organizational charts, update distribution lists, rosters, and maintain SharePoint information including upload/update files as appropriate. Prepare and handle highly confidential correspondence and file system management.
• Coordinate recruiting activities, communication with candidates, schedule candidate interviews and interviewer debriefs, and assist with onboarding/transition of new team members (IT equipment, lockers, etc.), terminations
• Coordinate Internal & External Customer Interaction/Partnering
• Attend team meetings to learn what the team is working on, and understand team priorities.
• Build and maintain distribution lists.
• Routine budget ARIBA and e-marketplace management: processing contracts, sponsorships, display fees, purchase orders, and quarterly accruals.
• Position may require coordination of and attendance at events outside of normal business hours (less than 5% of the time).
• Excellent opportunity for career development and exposure to Senior Management.

Qualifications

• A high school diploma is required; Associate degree is preferred, but not required.
• A minimum of 4 years of previous administrative support experience is required.
• Experience supporting Vice President or Sr. Director level is preferred.
• Individual must be customer and employee focused, able to multi- task, and work under minimal supervision.
• Strong calendar management and meeting scheduling dealing with multiple time zones is required.
• Must have strong computer skills and proficiency with productivity tools and portal technology (Our Source, WebEx, Concur, Ariba, Aravo, Totality, E-Marketplace, Global Connect, Share point, Zoom, Teams).
• Proficient with the use of Microsoft office technologies (Power Point, Word, Excel, Outlook).
• Must have excellent verbal and written communication skills, exceptional interpersonal skills, and ability to partner collaboratively with Assistants.
• Ability to successfully work in a fast -paced environment with constant shifting priorities required.
• Meticulous orientation to detail and must possess strong communication and organizational skills.
• Sense of urgency and follow through while demonstrating a high degree of professionalism is required.
• Demonstrated experience interacting with senior level management and maintaining a high level of confidentiality is required.
• Self-starter mentality with a strong sense of ownership and involvement is required.
• Ability to demonstrate that you can partner effectively with the team that you support as well as work collaboratively among our Administrative Assistant team.

The anticipated base pay range for this position is $59,850 to $96,600.

This position is overtime eligible.

This job posting is anticipated to close on March 7, 2024. The Company may however extend this time-period, in which case the posting will remain available on https://www.careers.jnj.com to accept additional applications.

Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance.

Employees may be eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).

This position is eligible to participate in the Company’s long-term incentive program.

Employees are eligible for the following time off benefits:

• Vacation – up to 120 hours per calendar year
• Sick time - up to 40 hours per calendar year; for employees who reside in the State of Washington – up to 56 hours per calendar year
• Holiday pay, including Floating Holidays – up to 13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year

Additional information can be found through the link below.

For additional general information on Company benefits, please go to: - https://www.careers.jnj.com/employee-benefits

Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

For more information on how we support the whole health of our employees throughout their wellness, career and life journey, please visit www.careers.jnj.com .