Assistant Payroll Administrator

BID/JOB ANNOUNCEMENT
Assistant Payroll Administrator
Department of Water Management
Number of Positions: 1 Full-Time
This position is open to the general public and to all current city employees covered under the terms of the City's collective bargaining agreement with AFSCME (BARGAINING UNIT #s 01, 03, 04, OR 05).
BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND
1. Check the box on your profile titled "Currently employed by the City of Chicago"
2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')
3. Select your correct bargaining unit
FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION
CHARACTERISTICS OF THE CLASS
Under general supervision, assigns, supervises, and reviews the work of staff engaged in the preparation and processing of payrolls for a City department, and performs related duties as required.
ESSENTIAL DUTIES
• Supervises and monitors the work of subordinate staff engaged in the preparation, processing, and distribution of departmental payrolls.
• Explains payroll policies and procedures to employees in person, and over the phone, and clarifies discrepancies.
• Serves as liaison with the Controller's Office regarding new or modified time keeping processes and policies.
• Prepares and generates various timekeeping reports.
• Reviews submitted payroll registers for accuracy, reconciles errors, and makes adjustments Reviews and approves third party payroll deductions from employee paychecks (e.g., taxes, pension contributions, union dues, charitable contributions, optional insurance coverage).
• Interprets labor contracts, federal regulations, and municipal ordinances to respond to inquiries regarding salary administration.
• Oversees special check handling for processing stop payment orders (e.g., lost, stolen, forged, mutilated checks) and submits requests to the Comptroller's Office, Office of Budget and Management, and the Department of Human Resources to facilitate the processing of payrolls.
• Provides payroll information to departmental management for the preparation of budgets, monitoring of payroll expenses, and collective bargaining agreement negotiations.
• Responds to employee inquiries regarding lost or stolen paychecks.
NOTE : The list of essential duties is not intended to be inclusive; there may be other duties that are essential to particular positions within the class.
Location: Bureau of Administrative Support:
Hours: 8:30 a.m. to 4:30 p.m.
Lunch: 1-hour
Days Off: Saturday & Sunday
THIS POSITION IS IN THE CAREER SERVICE
Qualifications
Three years of progressively responsible timekeeping and payroll administration experience of which one year is in a supervisory role related to the responsibilities of the position, or an equivalent combination of education, training, and experience .
Disclaimer - "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.
Education & Employment Verification - Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diploma must be accompanied by a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.
NOTE: You must provide your transcripts or diploma, professional license, or training certificates at time of processing, if applicable.
NOTE: To be considered for this position you must provide information about your educational background and your work experience. You must include job titles, dates of employment, and specific job duties. (If you are a current City employee, Acting Up cannot be considered.) If you fail to provide this information at the time you submit your application, it will be incomplete, and you will not be considered for this position. There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume fields.
SELECTION REQUIREMENTS
This position requires applicants to successfully pass an interview. Interviewed candidates possessing the qualifications best suited to fulfill the responsibilities of the position will be selected. Interviewed bid applicants best suited to fulfill the responsibilities of the position will be selected in seniority order according to the collective bargaining agreement.
Preference will be given to candidates possessing the following:
• Previous supervisory experience related to the responsibilities of this position.
• Previous work experience in a position with timekeeping and payroll administration.
• Proficency interpreting labor contracts, federal regulations and municipal ordinances to respond to inquiries regarding salary administration.
• Previous work experience in timekeeping and payroll with a large organization.
• Previous service in the Armed Forces of the U.S. on active duty continually for six month and have not been dishonorably discharged.
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.
City of Chicago
Brandon Johnson, Mayor
Applications for this position will be accepted until 11:59 pm CST on 01/01/202 4