Assistant Bookkeeper

Come join a team that has been in business for 37+ years!

We take great pride in our exceptional reputation as well as our loyal employees.

We offer a solid benefit package, competitive salaries and paid employee events 2-3 times annually.

We are transparent with our teams regarding the direction of the company and our goals as an organization.

We invest in our people and training and are looking for those who can think outside the box and want to grow with our company.

If this sounds like you, keep on reading!

POSITION SUMMARY: This position requires a strong financial background, attention to detail and an individual aligned with our core company values. Candidate should possess a strong work ethic and the ability to maintain financial confidentiality.

Requirements and Qualifications:

• Associate degree or higher in accounting or finance, or 4+ years related experience

• Experience with Sage 300 RE / Timberline software strongly preferred

• Excellent attention to detail and accuracy in data entry and record keeping
• Knowledge of general accounting principles expected – confidentiality of all business-related information absolutely required
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Aptitude for numbers and quantitative skills
• Solid analytical and problem-solving skills
• Excellent verbal and written communication skills
• Proficient with Microsoft Office: Outlook/Word/Excel/Teams

• Must be punctual, dependable and be able to take initiative and be proactive

Duties and Responsibilities:This position requires a strong financial background, attention to detail and an individual aligned with company values to work with our controller to ensure the accurate and timely processing of company payroll, collections, vendor payments and maintaining external relationships to contribute to the financial stability of our company.

Manage accounts payable and receivable processes, payment processing, and collections including but not limited to the following:

• Reconcile payments with invoices and maintain payment records.
• Prepare and process payments, including checks, electronic transfers, and ACH payments.
• Daily bank deposits for payments received.
• Maintain accurate and up-to-date financial records for the organization and generate financial statements & reports as needed for management and audits.

• Ensure compliance with accounting principles and standards (GAAP) and compliance with State and Federal taxes – including sales tax.
• Handle payroll processing and assist with maintenance of employee records.

• Certified PR reporting when applicable
• Set up new vendors and complete credit applications.

• Utilize Sage 300 accounting software to input, track, and analyze financial data.
• Generate customer invoices for both service and construction teams.
• Complete phone calls and e-mails to customers to collect current and any overdue payments, including resending invoices and/or statements.

• Code vendor invoices with appropriate account codes and allocate expenses to the correct cost centers.
• Reconcile monthly vendor statements to identify discrepancies and resolve outstanding issues.
• Maintain positive relationships with vendors and clients to address inquiries or discrepancies promptly.
• Ensure vendor invoices are paid on time and in accordance with payment terms.
• Assist with month-end and year-end closing procedures, as necessary.

• Printing & distribution of timecards each Monday, working to validate entries in system to transmit to controller, filing of payroll paperwork.
• Perform other duties as needed/assigned.

Working Conditions:

Position is office based, and does not entail any heavy lifting or climbing on a daily basis.

The above statements are intended to describe the general nature and level of the work being performed by people assigned this job. They are not an exhaustive list of all duties, responsibilities, knowledge, skills and abilities associated with the job.

This role is full time and in-office and does not offer remote work (as we have a highly collaborative environment that works as a team)

Hours are typically 8AM - 5PM

We are a drug free company and require all employees to pass a drug test prior to beginning employment

Company Benefits:

• Competitive Industry Salary based on experience
• Paid Vacation Days
• Paid Sick Days
• Paid Holidays
• Health Care (contributory)
• Dental Plan (employer paid)
• Vision Insurance
• 401K Matching
• Pretax Flexible spending account (FSA)
  
• On the job training and mentorship
• Employee Referral Program
• Company Events