Bookkeeper/Administrative Assistant

Bookkeeper/Administrative Assistant

Location: Verona, NJ

About Vanguard: Vanguard Medical Group is a dynamic independent primary care group practice with 11 locations across Northern and Central New Jersey. We prioritize evidence-based healthcare, focusing on quality outcomes, and strive to create a work environment that fosters balance, engagement, and joy.

Role Overview: As the Bookkeeper/Administrative Assistant, you play a pivotal role in our Finance department, overseeing essential processes and bookkeeping tasks. This position, based in Verona, NJ, offers compensation ranging between $24.00 - $27.00 hourly, commensurate with experience.

Key Responsibilities:

• Enter accounts payable entries in QuickBooks for invoices received via mail, email, and auto pay.
• Input daily bank deposits per online details in the accounting system.
• Monthly match receipts to approximately 14 accounts for credit card and bank statements.
• Perform weekly reconciliations for Athena Till in medical offices, verifying deposits and clearing in Athena.
• Generate weekly accounts payable Excel summary, adding check numbers, and marking stubs with office names.
• Pay invoices online and clear them from the accounting system.
• File check stubs.
• Enter patient and insurance refunds in QuickBooks as needed.
• Maintain vendor information up-to-date in the accounting system.
• Open mail, scan, and organize electronic files.
• Review vendor files at month-end to ensure all invoices are in the accounting system.
• Compile and prepare accurate reports and documents related to personnel activities.
• Undertake administrative tasks, including filing, scanning, and meticulous data entry for smooth operations.
• Track, calculate, and process pay-related changes for our employee base.
• Reconcile deposits for payments via check, ACH, or Credit Card methods.
• Stay updated on tax regulations and compliance requirements.
• Contribute to projects assigned by the Controller, showcasing your versatility.