Assistant Administrator

Assistant Administrator - Stony Brook Children’s Service, UFPC

Location: Stony Brook, NY

Schedule: Full time

Days/Hours: Monday - Friday; 8:30 AM - 5 PM

• Working closely with the Department Administrator, responsible to provide support in coordinating all Departmental business activities, including facilitates and IT management, policy and procedures development and implementation, human resource administration, strategic planning and implementation, as well as research activities.
• Oversee the process and control of expense reimbursement (physician/staff), processing of invoices for vendor payment using Certify. Provide direction and guidance to department staff and faculty regarding purchasing policies and procedures.
• Provide and work with Clinical Practice Management Plan data and Department Leadership on negotiating price with vendors and choosing preferred vendors.
• Faculty/Physician recruitment: ensure all recruitment plans are active, responsible for oversight of all recruitment functions, coordinating with Medical Staff, Dean Office for faculty appointment, CPMP provider enrollment, Managed Care office for insurance participation. Assist Department Administrator in Development of Business Plan to support new faculty hires.
• Work with Department Administrator as necessary with Memorandum of Understanding with Stony Brook Medicine’s other UFPCs and Stony Brook Community Medical.
• Faculty/Physician Incentive Plan: Prepare necessary data for faculty bonuses for approval by Department Administrator and Chair.
• Work with Department Administrator to provide oversight to MACRA/MIPS/ACO/CIN and CMS annual reporting.
• Ensure all physician credentialing files are update.
• Monitor and provide reports on the fiscal activities of the Department, including, CPMP, Stony Brook Foundation and State IFR Accounts. (RVU Reports / Profit-Loss Statements / Hospital Support / Departmental and Divisional Dashboards/Comparison of Annual Budget vs. Annual Actual Results)
• Help with statistical analysis of other items such as patient satisfaction surveys (Press Ganey surveys) and patient scheduling statistics as needed for Department Administrator.
• Work with Department Administrator on Annual Budget Process.
• Assumes other duties and responsibilities appropriate to the position and assigned by Department Administrator and/or Chair
• Assist the Department Administrator and/or Chair in ad hoc projects (ex. facilities renovations, financial strategic planning, etc.)
• Other duties as assigned by management.

• Bachelor’s Degree in Business Administration, Healthcare Administration, Finance or related field.
• Five (5) or more year’s full time, progressively responsible administrative experience and demonstrated leadership in management.
• Previous experience with budgeting, financial analysis and modeling.
• Ability to manage multiple projects and initiatives simultaneously.
• Stony analytical, organizational, written and oral communication skills
• Proficiency in with Microsoft Office Suite and strong background in Excel.

• Master’s Degree
• Previous experience working in healthcare.
• Demonstrated skill in establishing and maintaining effective working relationships with physicians, executive management and staff.

StaffCo is a Professional Employer Organization, commonly referred to as a PEO, duly organized and registered under the New York Professional Employer Organization law. StaffCo and SUNY have entered into a professional employer agreement under which StaffCo is the employer of Stony Brook Clinical Practice Management Plan employees and responsible for all aspects of employment, including hirings, promotions, disciplines, terminations, the day-to-day direction and supervision of work, as well as labor relations and collective bargaining. StaffCo is fully responsible for providing all payroll and human resources services, including the payment of wages, collecting and reporting payroll taxes and maintaining any and all employee benefits. SUNY Stony Brook Hospital is responsible for the operation of the hospital and provision of health care and is the co-employer as is necessary to conduct its responsibilities and for related licensure, regulatory or statutory requirements and obligations.

Given StaffCo’s employment responsibilities, it is deemed the “employer” for employment and labor law purposes. Thus, the employees are private sector employees of StaffCo, not public sector employees of SUNY. The private sector nature of the StaffCo employees has been approved by NYS Civil Service and upheld in a decision by the US National Labor Relations Board.