Construction Administrator Assistant

PREFERRED EXPERIENCE WORKING FOR CONTRACTORS, SUBCONTRACTORS OR SUPPLIERS. Executive Assistant needed for a Mid Sized Construction Company located in Bronx, New York (Hunts Point).

Responsibilities:

• Work Planning: Ability to plan and prioritize partner workloads and those of team members to achieve high-quality, timely results.
• Dependability and Punctuality is extremely important.
• Relationships: Ability to problem solve. Ability to develop productive relationships within the project team, with contractors, architects, and clients.
• Communication: Friendly demeanor with clients. Strong communication skills, including excellent ability to identify and understand requirements of the project team and to participate in collaborative problem solving. Ability to write proposals, and other related project documentation. You will be required to provide light phone coverage.
• Detail Orientation: Ability to successfully ensure the accuracy of project documentation. Ensure compliance with applicable laws and regulations.
• Professionalism: Ability to maintain a positive attitude and professional demeanor and appearance at all times and perform well under project constraints and deadlines.
• Computer Skills: Strong computer skills with Microsoft Office (Excel, Word, Outlook) working knowledge of project management software.
• Math Skills: Solid numerical and analytical skills and ability to apply these skills to achieve accurate project budgeting and basic estimating for project scope changes.
• Will perform additional assignments per the Project Leader’s direction.

Essential Duties: Maintain company sub‐contractor database; points of contact, universal sub‐contractor contracts, safety manuals, pre‐qualification forms; up to date insurance docs.

• Call and email sub‐contractors/prime contractors for the solicitation of proposals and bids for work in each division.
• Put together bid package docs; Request for Proposals, Construction Documents, Scope of Work, Change Orders, etc.
• Setting up and maintaining project contact list and email groups.
• Filing and organizing the project electronic and paper files.
• Draft and distribute Change Orders, Meeting Minutes, Purchase Orders.
• Administrative and clerical tasks.
• Setting up meetings for the Project Leaders.
• Obtaining project information; permitting requirements with DOB & DOT.
• Assemble the project close out package; Warranties, material information, project ‘as‐builts’, equipment information, contractor contacts, maintenance agreements.

Full Time Mon - Fri 9 to 5 Immediate Hire

Job Type: Full-time

Pay: From $60,000.00 per year

Benefits:

• Paid time off

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Preferred)

Experience:

• office administration: 3 years (Required)
• Construction management: 3 years (Preferred)
• Microsoft Excel: 3 years (Required)

Language:

• Spanish (Preferred)

Shift availability:

• Day Shift (Required)

Work Location: In person