Adminstrative Assistant

About WACF

The Washington Association for Children and Families (WACF) was founded in 2012 and operates a 501(c)3, the nonprofit association for Washington's private child welfare providers, serving as a critical voice for these agencies as they work to strengthen families and champion bright futures for vulnerable children.

Our vision is to build a sustainable coalition of private agencies in a measured and collaborative way that removes racism in the child welfare system.

The Washington Association for Children and Families (WACF) partners with its private agencies to engage our partners through training and technical assistance, which supports our administrative and legislative advocacy efforts. These efforts aim to create a proactive approach to supporting families no matter how their unique needs evolve.

WACF also coordinates collaboration and conversation between private agencies and speaks with a unified voice on behalf of the agencies serving children, youth, and families.

WACF and its member agencies' contributions are divided into four primary groups: Child Placement Agencies (CPAs), Intensive Services, Independent Living Services, and Family Preservation and Support Services. These critical services ensure the safety, permanency, and well-being of children and families.

WACF Equity Commitment

WACF commits to working with agencies to remove practices and policies that lead to poor outcomes for people of color in the child welfare system. WACF will ensure all policy, advocacy and practice improvement changes have a focus on removing racism. We value providing best practice that promotes improved outcomes for children and youth regardless of their economic status, sexual orientation, gender identity, race, ethnicity, language, or age.

Position Summary

The Administrative Assistant will primarily be responsible for managing the training and technical assistance program. This includes gathering information needed to meet accreditation requirements, registration, technical assistance to trainers, payments, and providing certificates. The position is externally focused and helps to advance private agencies serving children, youth, and families. The key objectives of this position are:

• The Administrative Assistant will help grow and implement a growing division of WACF.
• Implement and maintain systems, services, policies, and practice improvements for WACF's training and technical assistance program.
• Fostering strong relationships with WACF partners
• Explore system efficiencies

Responsibilities

• Assist in developing organizational-wide policies, systems, and strong working practices.
• Assist in communicating changes and updates to our partners on behalf of WACF.
• Identify measures of success for our trainings and report outcomes to the program manager.
• Develop and maintain relationships between WACF members and external partners.
• Lead and implement training software
• Assist the executive director
• Website updates
• Billing members and vendors

Qualifications

Must demonstrate a commitment to our mission of improving the lives of Washington's most vulnerable children, families, and communities, manage competing strategic priorities, work with a variety of stakeholders, and be able to work independently.

• More than one year experience in an administrative assistance position (preferable)
• Ability to use data to inform future projects.
• Excellent analytical, written, and verbal communication
• Passion, experience with, and commitment to having race equity, social justice, and cultural competence practice delivery.
• Proficiency in Microsoft Office, training software, and Google Workspace (Drive, Docs, Sheets, etc.). Knowledge of Excel or Google Sheets, including pivot table formulas to perform basic analyses.

OTHER REQUIREMENTS

• Upon date of hire, must be able to pass a criminal background check.
• Access to reliable transportation, a valid WA state driver's license, and adequate insurance
• Occasional travel to partner locations (Travel is reimbursed)
• Compliance with COVID-19 as well as state-mandated vaccinations.

This job description is not intended to be. It should not be construed as an all-inclusive list of the responsibilities, skills, efforts, or working conditions associated with the position of the Administrative Assistant.

Job Type: Part-time

Pay: Up to $25,000.00 per year

Expected hours: No more than 20 per week

Benefits:

• Paid time off

Schedule:

• 4 hour shift
• Monday to Friday
• No weekends

Work Location: Remote