Administrative/Marketing Assistant

Job Title: Administrative Assistant/Marketing Coordinator

Company Overview:

Founded in 1987, CenterSquare Investment Management is an independent, employee-owned real asset manager focused on listed real estate, private equity real estate and private real estate debt. As a trusted fiduciary, our success is firmly rooted in aligning our interests with those of our clients, partners and employees. CenterSquare is headquartered in suburban Philadelphia, with offices in New York, Los Angeles, London and Singapore. With $12.5 billion in assets under management (Dec 2023), CenterSquare and its affiliates are proud to manage investments on behalf of some of the world’s most well-known institutional and private investors.

Job Overview:

We are seeking an enthusiastic Administrative Assistant/Marketing Coordinator to join our team! This role is a shepherd of the CenterSquare brand responsible for various office management tasks and projects to ensure the efficiency and effectiveness of the marketing team. The ideal candidate is highly professional, proactive and takes pride in their work. This individual will offer a friendly and hospitable greeting to our guests and a positive and helpful attitude as they provide support across the organization, resulting in the seamless operation of the office environment. This is a full-time, in-office position located in our Conshohocken, PA office. Typical business hours are 8:30-5:30 Monday-Friday.

Administrative Responsibilities:

• General office management, including coordinating meeting schedules, setup/cleanup of lunch meetings, maintaining an adequate inventory of office supplies, and handling maintenance issues by coordinating with the management company

• Greet guests as they arrive, ensuring a positive and professional experience

• Maintain a clean and professional office environment, including conference rooms, reception area and kitchen

• Review and distribute incoming mail and assist with UPS account management/invoices

• Manage Concur expense reimbursement system

• Answer the phone, including responding to inquiries, properly routing calls and taking detailed messages

• Documentation management both on and off-site

• Assist with the onboarding/offboarding of employees

• Assist in preparation of marketing materials for internal and external meetings

• Ad-hoc projects as directed by Executive Assistant and CAO

Marketing Responsibilities:

• Inventory and ordering of various marketing supplies and prep for internal and external meetings

• Own and manage operational reporting (operational metrics, project management, resourcing, tools, tech, etc.)

• Assist in pulling data from various sources (Salesforce, Marketing Cloud, etc.)

• Assist in analyzing data to generate actionable insights

• Create and manage campaign project plans to communicate scope and meet deadlines as required

• Manage project workflows for the marketing team

• Develop and maintain marketing best practices, including documentation, standard operating procedures, and training

• Maintain organization of marketing assets, including documentation, standard operating procedures, and training

• Ad-hoc projects as directed by head of Marketing

Qualifications:

• Proficient with MS Office Suite (Powerpoint, Word, Excel)

• Knowledge or experience working in Adobe Creative Suite a plus, but not required

• Highly professional demeanor

• Excellent verbal and written communication skills

• Proven ability to multi-task

• Excellent organizational skills and attention to detail

• High School Diploma required; Associate’s or Bachelor’s in Business Administration, Marketing, Communications a plus

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as needed.

We are an equal opportunity employer and value diversity at our firm. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

No Visa Sponsorship

Job Type: Full-time

Pay: $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Conshohocken, PA: Relocate before starting work (Required)

Work Location: In person