Administrative/Accounting Assistant

Assistant Office Manager (Accepting Experienced Applicants)

Want a career in commercial real estate? A successful and established Houston commercial real estate firm is currently seeking an Assistant Office Manager for a portfolio of multiple commercial properties in Houston and surrounding areas. Must be able to assist and complete the daily responsibilities below:

• Directly supervise front desk

• Work closely with Tenants to resolve and follow-up on any issues

• Work independently to seek bids from vendors, and prepare bid comparison for property manager

• Be the available point of contact for multiple vendors and contractors

• Coordinate with accounting to update and maintain former and new tenant contact information database

• Assist accounting department with completing basic and minor accounting tasks

• Assist accounting department with completing accounts payable and receivables

• Maintain a system database for tenant and vendor insurance

• Prepare monthly and quarterly investor partnership checks and letters for ownership

• Work Closely with Leasing Agent on creating leases, assignments and keeping up with LoopNet updates

• Assist Property Manager in rent collections as needed

• Assist in the monitoring of timely receipt and reconciliation of rent collections and ensure landlord/tenant statutes are followed

• Assist in managing building maintenance projects

• Communicate with Property Manager regarding current property issues

• Maintain tenant communication and relationships

• Maintain records, reports and files

• Assist the Property Manager in supervising on-site staff

• Answer telephone as needed

Requirements

We are seeking candidates with the same values as our own – commitment to customer service, professionalism and the highest level of integrity.

- Excellent written and verbal skills

- Knowledge of on-site maintenance as well as experience with vendors and contracts

- The ability to work effectively in a high paced environment

- Must demonstrate tact and diplomacy as well as have a strong customer service orientation

- Intermediate knowledge of computers and Microsoft office programs (Excel, Word and Outlook)

- Professional, business attire required

Job Type: Full-time

Pay: From $20.00 per hour

Expected hours: 40 per week

Benefits:

• Health insurance

Schedule:

• Day shift
• No nights
• No weekends

Experience:

• Microsoft Office: 3 years (Required)
• Administrative experience: 3 years (Required)

Ability to Commute:

• Houston, TX 77092 (Required)

Work Location: In person