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SalaryOffice Administrative Assistant
JOB DESCRIPTION SUMMARY
The File Maintenance Administrative Assistant is responsible for general office, filing and mail room administration. The ideal candidate will handle a wide range of administrative related tasks, work with both paper documents and electronic files, and do routine tasks like data entry, organization, cross-referencing, scanning, copying and retrieval. The person is exceedingly well organized and will handle multiple priorities and meet deadlines as required.
This position reports directly to the Operations Manager
Office Hours: Monday – Thursday, 8:45am-5:30pm Friday, 8:30am-4pm
- Hours subject to change based on the needs of the business.
ESSENTIAL JOB FUNCTIONS
- Responsible for general office administration, filing and mail room maintenance: assume responsibility for maintenance of office supplies, equipment, including computers, copy machines and fax machines
Perform administrative tasks, such as completing paperwork, answering phone calls, filing and maintaining records
Routinely use Microsoft Word, Excel and PowerPoint to complete administrative tasks
Handle sensitive, confidential information and tasks with tact, discretion and diplomacy
Other duties as assigned
REQUIREMENTS
Professional appearance and conduct (i.e., no jeans, stretch pants/tights, or ripped clothing)
Computer and technology savvy; previous Microsoft Office experience
Excel (intermediate - advanced level)
Strong communication and interpersonal skills
- Detail oriented
- Ability to work in a fast-paced environment
Highly motivated
- Analytical thinker
- Quick learner
Flexible
Punctual (*very important to role)
- Willing and able to multi-task
QUALIFICATIONS
- Previous work experience in File Maintenance, Data Entry, Customer Service and Administrative Assistance
- Highly energetic individual, who has a positive, can-do attitude, with ability to multi-task and demonstrate effective time management skills
EDUCATION & EXPERIENCE
High School Diploma
- Minimum 2-years working experience in the following: Word, Excel (Intermediate Level), Data Entry, File Maintenance, and Administrative Assistant
PREFERRED
Certified Excel user a plus
