Administrative And Financial Records Assistant

Overview:

I am seeking a motivated self starter who is quick on the uptake in getting the projects assigned done in a timely manner. This is a contract only position until we have both had a good chance to know each other. You must have excellent skills in excel word and other office applications. We use google suite so knowing how to navigate that is a plus. I have several things that I am behind on that need completion quickly. I am constantly on the go so sometimes I'm hard to catch up with. I want someone with independence who can figure things out for themselves very quickly and who can respond to impromptu requests and situations.Flexibility and creative solutions to problems, systems and procedures will be a great help. As you work your way through the initial projects assigned, you will be evaluated as to whether or not you come on as a full time team member. Your location for work can be flexible as long as the assignments get done but about half the time will be mandatory to be in the office. We are fairly informal here, but this is a rather conservative office so dress appropriately with no exposed tattoos or facial piercings. People here are friendly and all have a good demeanor and we don't allow drama or gossip.

Duties:

Provide administrative support to the management team and staff

Complete tasks assigned in a timely manner

Code financial entries from bank records

Keep track of appointments and payment deadlines

Work with insurance and accounting firms to provide timely information

Organize filing of documents and document storage

Answer emails and calls

Manage calendars, schedule appointments, and coordinate meetings

Perform data entry and maintain accurate records

Experience:

- Previous experience as an administrative assistant or in a similar role is preferred

- Proficiency in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint)

- Knowledge of QuickBooks or similar accounting software is a plus

- Strong typing skills and attention to detail

- Excellent organizational and time management skills

- Ability to prioritize tasks and meet deadlines

- Strong communication skills, both written and verbal

- Professional phone etiquette

If you are a motivated individual with strong administrative skills, we would love to hear from you. Please submit your resume along with a cover letter detailing your relevant experience.

Job Type: Contract

Pay: $20.00 - $22.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift

People with a criminal record are encouraged to apply

Work Location: In person