Administrative Specialist, Talent Acquisition

The Judicial Council of California is accepting applications for the position of Administrative Specialist on the Talent Acquisition team in Human Resources. Our team strives to provide timely, responsive, and professional human resource management services reflecting best practices to California judicial branch employees and judicial officers, with the overarching goal of developing the California judicial branch as an employer of choice.

The Administrative Specialist position provides daily administrative support for the recruitment functions of the Judicial Council Human Resources office with tasks such as interview coordination and scheduling, reviewing and posting job openings, and facilitating exercises and interviews. The position also provides general assistance to the HR office, as needed. If you are an organized administrative professional with a career interest in Human Resources and recruiting, and want to learn from experienced professionals, we would like to hear from you! The Judicial Council of California offers a team-based environment, work/life balance, and opportunities for career growth and development.

The Judicial Council strives for work life balance and offers substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the Civic Center BART station in downtown San Francisco. In Sacramento, the office is located minutes from downtown, just north of Discovery Park.

The successful candidate will be expected to work in the Judicial Council's San Francisco or Sacramento office; hybrid work options for employees who live in areas surrounding these locations may be considered.

• Coordinate and schedule interviews and pre-interview exercises, accommodating in-person or remote preferences or requirements.
• Assist with general recruiting processes and procedures by responding to general inquiries from hiring managers, applicants or others, and addressing or helping to resolve issues.
• Research, recommend and post jobs to various job sites and ensure that posting deadlines are met.
• Ensure timely communication with applicants through distribution of hiring packets and regret letters.
• Track recruitment activity, monitor communications through Jobs@jud.ca.gov, update HRIS system with interview data, and process invoices through FI$CAL system in a timely manner.
• Provide general administrative and maintenance support to the HR office through phone coverage, ensure that conference rooms are clean and prepared for interviews, and print and collate materials for interviews, meetings, etc.

Two (2) years of experience in administrative support, database maintenance, or meeting/event planning.

OR

Associate’s degree, preferably in the area of assignment. Additional directly related experience and/or education may be substituted on a year-for-year basis.

OR

One year as an Administrative Assistant with the Judicial Council of California or one year of experience performing the duties of a class comparable in the level of responsibility to that of an Administrative Assistant in a California Superior Court or California state-level government entity.

Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.

To ensure consideration of your application for the earliest round of interviews, please apply by April 7, 2024 . This position requires the submission of our official application, a resume and a response to the supplemental questions.

To complete the online application, please click the Apply for Job button.
The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Device for the Deaf (415) 865-4272.

To better assess the qualifications of each applicant, we will review your responses to the following questions. Please indicate for which employer you performed these functions. Your answers should not exceed a total of three pages.

$5,291 - $7,407 per month
(Starting salary expected at $5,291 per month)

Some highlights of our benefits package include:

• Health/Dental/Vision benefits program
• 14 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 per month reimbursement for qualifying commuting costs
• CalPERS Retirement Plan
• 401(k) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• FlexElect Program
• Pretax Parking
• Long Term Disability Program (employee paid/optional)
• Group Legal Plan (employee paid/optional)

The Judicial Council of California is an Equal Opportunity Employer.