Executive Administrative Specialist

Job ID
32860214
Category
Administrative
Organization
School of Medicine
Department
SOM Student Affairs Dept
Location
Main Campus - UCR
Salary
$63,559 - $101,602
Date Posted
April 1, 2024
Application Deadline
Open Until Filled
Schedule
8AM - 5PM
Full/Part Time
Full-time(100%)
Level of Supervision
Supervision
Other Information
Qualifies for Employee Referral Bonus: No
UC Internal Job: No
Position Information
As Executive Assistant to the Senior Associate Dean (SAD) and Associate Dean (AD) of Student Affairs in the School of Medicine (SOM), provides executive level coordination and support to the SAD/AD, and when needed high-level management and staff in the Dean's Office. Provides executive level programmatic and administrative support to the SAD/AD on a wide range of issues, projects, programs, and on matters of importance to the School of Medicine and its clinical affairs. Represent the SOM in a professional manner, exercising sound judgment, tact, and the utmost discretion. Have thorough understanding of the priorities and expectations of the SAD/AD and take these into account in coordinating the SAD/AD's schedule. Manage the calendar of the SAD/AD, assuring he/she is fully briefed and has all relevant background materials for each engagement. Manage all aspects of the SAD/AD's business. Strategize and advise in university communications, meetings/travel schedules, campus and community events, etc. regarding the SAD/AD's role as it applies to each situation. Staff relevant SOM committees and work-groups: develop and distribute agendas, attend meetings, record highlights, track action items and initiate follow-up as necessary. Maintain electronic and hard copy filing systems for easy retrieval. Initiate policies and procedures within the office to achieve maximum efficiency.
The full salary range for this position is $44,200 - $87,200 annually. However, the expected pay scale for this position is up to $79,364.88 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.
Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.
As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.