Administrative Assistant, Specialist

JOB DESCRIPTION
Your Role

The Administrative Assistant, Specialist will report to the Director of Marketing Center of Excellence. In this role you will be responsible for providing overall administrative support to two or more Marketing department directors and their teams. This includes providing office and calendar support, onboarding assistance, meeting and event planning, inquiry research and troubleshooting, and project management as needed.

Your Work

• Be responsible for providing administrative support for large team, their functional areas, directors, managers, and team members
• Manage and coordinate calendars for directors and team members, involving internal and external individuals, including appointments, meetings and related scheduling items
• Organize and facilitate leader and team meetings and events, including meals, space coordination, supplies and AV (onsite/offsite/virtual)
• Coordinate business travel and prepare monthly business expenses
• Assist with onboarding new employees, equipment support and off-boarding
• Act as an information source on organization policies and procedures, office operations and resources
• Back-up for other department Administrative Assistants when needed
• Act as a liaison and develop positive working relationships with team members, Administrative Assistants, and other Blue Shield department business partners
• Other duties as assigned

QUALIFICATIONS
Knowledge and Experience

• Requires a bachelor's degree or equivalent experience
• Requires at least 3 years of prior relevant experience
• Experience in managing complex and conflicting priorities
• Experience providing administrative support in a fast-paced, complex environment
• Requires strong communications and relationship management experience
• Ability to take directions, provide inputs and deliver on assigned tasks
• Skills in time management and ability to identify and remove inefficiencies in team or individual calendar(s)
Proficient with productivity applications such as Outlook, Teams, MS Word, Excel, PowerPoint, Zoom, SharePoint, and Concur

Pay Range:

The pay range for this role is: $ 31.39 to $ 43.94 for California.

Note:

Please note that this range represents the pay range for this and many other positions at Blue Shield that fall into this pay grade. Blue Shield salaries are based on a variety of factors, including the candidate's experience, location (California, Bay area, or outside California), and current employee salaries for similar roles.

ABOUT THE TEAM
Blue Shield of California’s mission is to ensure all Californians have access to high-quality health care at a sustainably affordable price. We are transforming health care in a way that genuinely serves our nonprofit mission by lowering costs, improving quality, and enhancing the member and physician experience.

To fulfill our mission, we must ensure a diverse, equitable, and inclusive environment where all employees can be their authentic selves and fully contribute to meet the needs of the multifaceted communities we serve. Our continued commitment to diversity, equity, and inclusion upholds our values and advances our goal of creating a healthcare system that is worthy of our family and friends while addressing health disparities, promoting social justice, and integrating health equity through our products, business practices, and presence as a corporate citizen.

Blue Shield has received awards and recognition for being a certified Fortune 100 Best Companies to Work, Military Friendly Employer, People Companies that Care, a Leading Disability Employer, and one of California’s top companies in volunteering and giving. Here at Blue Shield, we strive to make a positive change across our industry and communities – join us!

Our Values:

• Honest . We hold ourselves to the highest ethical and integrity standards. We build trust by doing what we say we're going to do and by acknowledging and correcting where we fall short.
• Human . We strive to be our authentic selves, listening and communicating effectively, and showing empathy towards others by walking in their shoes.
• Courageous . We stand up for what we believe in and are committed to the hard work necessary to achieve our ambitious goals.

Our Workplace Model:

Blue Shield of California is dedicated to making work-life balance a reality. Whether you prefer to work in an office or from home, we understand flexibility is more important than ever. That’s why Blue Shield is a hybrid company, offering you the opportunity to decide where you can do your best and most meaningful work.

Two ways of working: Hybrid (our default) and office

• Hybrid – In a business unit approved office a few times per year to 3 days per week, on average

• Office – In a business unit approved office 4+ days a week, on average. If the role you’re applying for is deemed an “Essential Role,” the company has determined that the role can only be performed in a Blue Shield office or in the field and would require your to meet the office worker classification.

Physical Requirements:

Office Environment - roles involving part to full time schedule in Office Environment. Due to the current public health emergency in California, Blue Shield employees are almost all working remotely. Based in our physical offices and work from home office/deskwork - Activity level: Sedentary, frequency most of work day.

Equal Employment Opportunity:

External hires must pass a background check/drug screen. Qualified applicants with arrest records and/or conviction records will be considered for employment in a manner consistent with Federal, State and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran status or disability status and any other classification protected by Federal, State and local laws.