Human Resources Specialist Ii - Certificated & Administrative Personnel

SUMMARY:

Performs a wide variety of highly complex duties requiring an elevated level of responsibility and critical thinking skills; demonstrates sound decision-making and good judgment, with appropriate human interaction skills, while maintaining strict confidentiality on all matters including collective bargaining; performs other related work as required.

ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following other related duties may be assigned:

Advertises vacant certificated and administrative positions and screens applicant paperwork

Coordinates activities for administrative vacancies, including conducting Superintendent search.

Schedules Job Fairs for both classified and certificated employees including advertising, coverage, prizes, logistics, data collection and follow-up.

Determines initial placement on salary schedule for certificated employees;

Prepares new hire paperwork;

Prepares staffing projections for employment needs;

Prepares and updates reports (known as Budget Book) and position control for continued employment of staff;

Oversees the analysis, maintenance, and communication of records and personnel files as required by law or local governing bodies, or other departments in the organization;

Consults legal counsel to ensure that policies comply with federal and state law;

Initiates action to have policies and regulations revised according to changing laws;

Maintains and amends certificated employee seniority list including administrators changing seniority date and updates certificated status and prepares information for status movement meetings;

Completes and submits Equal Employment Opportunity report (EEO-5), Administrator-Teacher Ratio Report (Form R-2), and Salary and Benefits Schedule for the Certificated Bargaining Unit (Form J-90);

Establishes resources with other districts to keep abreast of professional practices attends quarterly County HR Roundtable and Credential Analysts conferences;

Keeps abreast of credentialing requirements and laws including waivers, certificated staff assignments, and credential expiration dates;

Updates and maintains Aeries.Net for all certificated assignments and accurate CalPads reporting including credential audit for District and Live Oak Charter School;

Miscellaneous monitoring including class size overages and certificated stipends;

Keeps abreast of retirement laws affecting CalSTRS and CalPERS members;

Maintains current knowledge of all negotiated labor contracts;

Reviews and processes requests for salary advancement and transfer;

Update and maintain certificated evaluations tracking and Evaluat’d program;

Maintains leave of absence detail for certificated and classified employees including Family Care and Medical Leave records and maternity/paternity leaves; attend annual leave workshops and keeps abreast of changing laws;

Assists and advises staff members with a variety of problems relating to salaries, benefits, leaves, or any other personnel-related matters;

Compiles personnel-related data in comprehensive reports as required;

Coordinates the distribution, retrieval, data input, and submission of CBEDS data to California Department of Education;

Keeps abreast of implementation, system updates, system maintenance and data entry requirements for computerized personnel systems, and student information system; provide tech ticket support for emails and ParentSquare information;

Compile information, prepare Board Resolutions and work with HR Administrator and sites regarding Temp Releases, Probationary Non-Reelection, Layoffs and Admin Reassignments;

May assist with confidential proposals made to the unions for collective bargaining;

May substitute for Executive Assistant to take notes at union negotiations;

Maintains notary commission and acts as notary for district needs.

Job Type: Full-time

Pay: $28.57 - $40.19 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Ability to Relocate:

• Petaluma, CA 94952: Relocate before starting work (Required)

Work Location: In person