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Administrative Specialist – Homosassa, FL
Are you looking for a more meaningful 9-5 with the opportunity to help individuals living with disabilities, working to improve their independence? Do you have great communication and organizational skills to assist teams across departments as they prepare for equipment installations? Can you troubleshoot issues and help to navigate clients and coworkers through processes? If so, then this opportunity was custom made for YOU.
Accessibility Services, Inc. (ASI) is the provider of the autonoME, the world’s most advanced, customizable, integrated environmental control and speech generating device on the market. Our mission is to develop and provide innovative assistive technology to enhance independence and increase the quality of life for individuals with spinal cord injuries or those who have been diagnosed with a chronic, progressive disease such as amyotrophic lateral sclerosis (ALS) or multiple sclerosis (MS). The autonoME allows our customers to enjoy independence, have a voice, and to access computer programs and the internet easily and comfortably.
We are expanding our administrative team at our Homosassa, Florida office and are currently conducting a search for an Administrative Specialist to provide support across departments, managing the operations and performing the processes necessary to complete projects. The right candidate will be prompt, assertive, driven, a good listener, attentive and empathetic. If you are seeking an opportunity to do work that is rewarding and meaningful, we encourage you to apply.
Please visit our website: www.accessibililtyservices.com
Administrative Specialist Job Description and Responsibilities
- Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
- Write and distribute emails, memos, letters, faxes, and forms.
- Maintain office supplies by checking inventory and ordering items.
- Supports operations by routing requests for quotes for door openers and ECUs to the appropriate Product Representative.
- Respond to all requests with quotes, issuing an invoice for residential sales, processing payments, and updating customer files.
- Schedule residential installations and service calls.
- Book all flights and rental cars for Service Technicians.
- Assist Product Representatives and Service Technicians with various other tasks.
- Create, maintain, and enter information into databases.
- Schedule electricians and handypersons as necessary.
- Provide backup support for shipping and receiving.
- Report to the Homosassa office during regular shift hours (Mon. – Fri. 8:00am to 4:30pm). This is an in-person position.
Preferred Qualifications
- Highschool Diploma or equivalent
- Preferred: Associate in Business Administration, Accounting or similar degrees
- Two to three years in an administrative role or similar role
- Self-starter
- Attention to detail
- High level of integrity
- Valid driver’s license
- Must be able to lift 30lbs
- Must be able to clearly speak and write the English language fluently to communicate with customers and co-workers
- Able to sit multiple hours
- Must be able to pass a Level 2 Background Check
Benefits
- Salary – $15 to $18 per hour (40 hours per week, Monday through Friday 8:00 am to 4:30 pm).
- Health – 60% of the premium is paid by Accessibility Services, Inc. Vision insurance is available; 100% of the cost is paid by the employee. Employees are eligible on the first day of the month following 60 days of employment.
- Life - $25,000 life insurance/AD&D benefit paid by Accessibility Services, Inc. with the option for employees to purchase up to an additional $100,000. Employees are eligible on the 1st day of the month following 60 days of employment.
- 401k – Employees are eligible on the 1st day of the month following 60 days of employment.
- Vacation and Personal Time: Combines vacation/sick/personal days and accumulates bi-weekly (pay date) from date of hire. Year 1 is 8 days which is accumulated at 2.46 hours per pay. Years 2-5 is 13 days, accumulated at 4 hours per pay and 5 or more years is 18 days, accumulated at 5.32 hours per pay.
- Paid Company Holidays: New Years’ Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day and personal day.
ASI has helped thousands of people realize and regain their independence. Additionally, our staff undergoes ongoing training to refine their expertise in evaluating, installing and servicing all of the products we represent.
We also work alongside therapists, case managers and caregivers during the evaluation process, offering our experiences and expertise to ensure each client is equipped with the appropriate devices. We take this a step further in commercial facilities, working with bio-engineers, doctors, nursing, therapists and facility management to provide reliable solutions to their patient care needs.
