Administrative Specialist - Uba/Interior Architecture & Design

Job Title:Administrative Specialist - UBA/Interior Architecture & Design
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 57401
Department

University Business Administrators - Interior Architecture & Design

Responsibilities

Responsible for completing financial and administrative activities for the Department of Interior Architecture & Design to include fiscal, budgets, human resources, faculty development, and other administrative functions. Oversees day-to-day operations of the department and serves as a highly visible representative of Interior Architecture & Design via meetings and correspondence to faculty, staff, students, and visitors.

• Serves as Financial and Budget Manager for Interior Architecture & Design. Responsible for the monthly reconciliation and financial reporting of departmental accounts. Serves as travel representative responsible for assisting with travel logistics, entering travel requests, and expense reports.
• Serves as HR Department Representative and as an advisor to leadership regarding human resources issues and best practices. Initiates, monitors, and completes HR activities to include time and labor, recruiting, onboarding, and separation paperwork, appointment updates, sabbatical & LOA applications, and evaluation processes.
• Interprets University policies and provides recommendations based on knowledge of the organization's business administrative objectives and activities. Advises and informs leadership on financial activities by preparing reports such as internal budgeting spreadsheets to assist with budget preparation and rate developments.
• Serves as initial point of contact providing information and guidance to students and guests. Assists faculty with logistics for department events. Manages special projects as assigned by the Department Chair and College.
• Generates and updates AOR forms with information provided by Department Chair. Certifies FACET reports, based on AOR's to ensure compliance. Acts as liaison between the department and Faculty Development to oversee P&T processes and timelines.

Qualifications

Bachelor's degree and two years experience or a high school diploma or equivalent and six years' of experience. (Note: or a combination of post high school education and experience equal to six years.)

Preferred Qualifications

• Ability to communicate effectively verbally and in writing.
• Ability to establish and maintain effective working relationships.
• Ability to prioritize and perform multiple work assignments simultaneously.
• Ability to compile, review and reconcile data for accuracy, completeness and compliance.
• Ability to organize and coordinate work processes to meet deadlines.
• Experience working in an office setting.
• Experience working independently with minimal supervision.
• Proficient in Microsoft Office programs (Word, Excel, and Outlook) and SharePoint.
• Knowledge of University policy and procedure and ability to interpret and apply these policies.
• Knowledge of the concepts, principles, and practices of accounting, budgeting, and cost control procedures.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!
Learn more about our university and campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
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How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.