Administrative Specialist-File Compliance Specialist

This position will work in the Office of Recovery and Resiliency which is responsible for the administration of $328.9 million in CDBG-DR funding. Primary responsibilities for this position will be doing compliance auditing to review homeowner applications for completeness and appropriateness, as well as, environmental assessments, Section 3 and Davis-Bacon auditing and reporting for construction activities. This is a fast-paced work environment.
This position is grant funded and will conclude when the scope of the position is no longer necessary.(Note: These are intended only as illustrations of the various type of work performed. The omission of specific duties does not exclude them from the position.)

• Analyzes data and makes recommendations based on analysis.
• Maintains, records, and preserves all official documents for compliance.
• Maintains a comprehensive records management system.
• Provides true and complete copies of all records requested.
• Prepares, coordinates and monitors assigned grants.
• Interprets operating policies.
• Reviews and answers correspondence.
• Coordinates and prepares annual and operational reports.
• Initiates projects and works independent of close supervision.
• Analyzes unit operating practices such as record keeping systems, overtime usage, forms control, personnel and budgetary requirements to create new systems or revise established procedures.
• Prepares reports including conclusions and recommendations for solutions of administrative problems.
• Represents division or activity head at meetings of civic organizations or County staff meetings.
• May be required to supervise subordinate staff.
• Performs special projects as directed.
• May be assigned to other county locations based upon operational needs.
• Attends work on a regular and consistent basis.
• Must adhere to federal, state, county, and local ordinances.
• Responds to emergency situations.
• Performs other duties as assigned.

Bachelor's degree in business administration, Public Administration, Political Science, Social Services, or related field, and two (2) years administrative experience or equivalent experience. Experience with grant compliance, Davis-Bacon Act, Section 3, environmental assessments and/or other federal grant compliance is preferred.
A comparable amount of education, training and experience may be substituted for the minimum requirements.
Note: Must possess a valid driver's license at time of hire.
Must obtain a valid Florida driver's license within 30 days of hire and maintain thereafter.

• Knowledge of principles of management.
• Knowledge of federal grant compliance, including Davis-Bacon Act, Section 3 Compliance, and HUD environmental standards.
• Familiarity with grant funded construction projects.
• Ability to analyze contracts, payroll records and project documentation to ensure program compliance.
• Knowledge of internal and office systems analysis.
• Knowledge of effective supervisory practices and procedures.
• Knowledge of office and performance analysis.
• Knowledge of division policies and procedures.
• Ability to conduct research and prepare reports based on findings.
• Ability to properly maintain county records to ensure compliance with State and Federal laws and regulations.
• Ability to communicate effectively both orally and in writing.
• Ability to interpret policies and procedures.
• Ability to analyze operations and recommend procedures to improve performance.
• Ability to make sound management decisions based on available information.
• Ability to coordinate various activities within an agency to improve performance standards and operations.
• Ability to study systems and make recommendations to improve or revise current systems.
• Ability to supervise others.
• Ability to work independently.
• Ability to interact effectively with others.
• Ability to work under stressful conditions.
• Must be able to relocate to other county locations based upon operational needs.

Employment Type: Full-Time