Address
Form of workLocation: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 57678
Department
University Business Administrators - Facilities
ResponsibilitiesResponsible for performing administrative professional support services for new construction and renovation projects.
- Provides administrative professional support to Project Managers for new construction and renovation projects for minor and major projects.
- Responsible for budgetary control and maintains oversight of the business cycle for assigned construction/renovation projects. This includes providing guidance to the Project Managers and formulating contract requirements.
- Ensures budgetary control by reviewing expenditures for assigned Public Education Capital Outlay (PECO), Carryforward, departmental funding for Maintenance Allocations and both major and minor projects, and any other University funding type.
- Manages purchase orders to ensure contract compliance. Reviews Guaranteed Minimum Price (GMP) proposals and purchasing requests with Project Managers.
- Controls receipt and disbursement of funds for the vendor to be paid. Tracks the amount of contingency remaining in a contract change order. Verifies invoice to the procurement document (PO, ITN Contract, etc.) to ensure the vendor is billing at the current rate.
- Serves as a liaison between Project Managers and other agencies and departments, including Architects, Engineers, and Contractors. Interprets University policies and provides recommendations for Design & Construction.
- Serves as backup for other Administrative Specialists in Design & Construction.
- Updates project status, budget, contract encumbrances, and expenses in Capital Planning and Project Management (CCPM).
- Prepares and disseminates financial reports and review of project budgets related to administrative and fiscal operations and budget analysis and planning.
A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)
University InformationOne of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!
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If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
This is an A&P position.
This position requires successful completion of a criminal history background check.
Equal Employment OpportunityAn Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.
FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.
