Inspire Senior Administrative Specialist

Job Title:InSPIRE Senior Administrative Specialist
Location: Panama City, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 57405
Department

The Office of the Vice President for Research is launching InSPIRE, the Institute for Strategic Partnerships, Innovation, Research, and Education, located in Panama City. We are seeking to fill the Senior Administration Specialist position.

Responsibilities

This position is responsible for day-to-day administrative, financial, programmatic, and staffing activities for the institute. This includes performing long-range planning and problem solving.

• Assists the leadership team with administrative processes to include gathering of data for evaluations, records, annual reports, recruitment and hiring, and time and leave process while also maintaining data, completing special projects, and gathering research and information for reports.

• Serves as the main point of contact for InSPIRE through visitors, calls, emails. Prepare documents for meetings and conferences. Manages leadership team calendars to include scheduling appointments, meetings, events, invitations. Drafts memos and correspondences on behalf of the leadership team.

• Serves as travel representative, budget manager, HR representative, and records custodian for the department.

Qualifications

A Bachelor's degree and four years of experience; or a high school diploma or equivalent and eight years of experience. (Note: a combination of post high school education and experience equal to eight years.)

Preferred Qualifications

• Experience working with contract and grant funding.
• Experience providing administrative support to executive level positions.

Contact Info

Cassidy Cooksey at ccooksey@fsu.edu

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!
Learn more about our university and campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is an A&P position.

This position is located on-site in Panama City, Florida.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.