Administrative Specialist Calaim Startup Program

Administrative Specialist

Western Youth Services is a leading expert in children’s mental health and wellness solutions. As a hub of children’s mental health in Orange County, we’ve been providing services and programs for our community for over 50 years. Our passionate and dedicated staff deliver services and programs that prevent, treat and heal our kids and families and increase their ability to live full and productive lives. If this sounds like you, and you meet the qualifications for this position, please send us your resume.

The Administrative Specialist is primarily responsible for the administrative support, data entry and management, reception coverage, and general office support for the program. Enhanced Care Management (ECM) and Community Health Worker (CHW) are new Medi-Cal benefits that seek to improve coordination of services through a variety of services ranging from preventive care to comprehensive care management for individuals with complex needs.

Administrative SpecialistResponsibilities:

• Monitors and reviews the administrative (technical) components of chart documentation to ensure Agency compliance with auditing standards for county/state funding and federal regulations.
• Provides administrative support including data collection, data entry, data submission, and report generation.
• Prepares and submits claims for billing.
• Maintains a working knowledge of Agency systems and policies for purposes of supporting program staff.
• Exercises a high degree of confidentiality and discretion when working with client and Agency related data.
• Supports program staff with office related administrative duties.
• Answers phones, responds to emails, and interfaces with public.
• Other duties, as assigned.

Administrative Specialist Minimum Qualifications:

• High school diploma or general education degree (GED) required; and one-year related experience in an administrative role; or equivalent combination of education and experience. Bachelor’s degree preferred.
• Ability to read, comprehend and prepare clear and concise reports, memos, and procedures with conformance to the prescribed style and format.
• Proficient in electronic systems, including Outlook, Word, Excel, and Electronic Health Record (EHR) Software.
• Previous administrative experience preferred.
• Bilingual in Spanish preferred.

Benefits: Comprehensive employee benefits package includes: Medical, Dental, Vision, Life Insurance, Long Term Disability and 403(b) Retirement Incentive & Savings Plan.

Western Youth Services’ Mission: Advancing awareness, cultivating success, and strengthening communities through integrated mental health services for children, youth, and families.

Western Youth Services is an Equal Opportunity Employer and seeks to recruit and retain a diverse workforce to maintain the excellence of Agency service to the community and to offer richly varied disciplines and perspectives.

Job Type: Full-time

Pay: From $20.19 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Administration: 1 year (Preferred)

Language:

• Spanish (Preferred)

Work Location: In person