AddressJob Title: Administrative Services Assistant – Temporary
PVN ID: PS-2405-006261
Category: Clerical/Office Services
Location: CUNY SCHOOL OF PROFESSIONAL STUDIES
Job Description
General Description
About the CUNY School of Professional Studies:
As New York’s leader in online education since 2006, the CUNY School of Professional Studies (CUNY SPS) offers the most online (https://sps.cuny.edu/about/online-learning) bachelor’s and master’s degree options at the City University of New York, and serves as the University’s only undergraduate all-transfer college. With 24 degrees (https://sps.cuny.edu/academics) and numerous other non-degree and grant-funded workplace learning programs, CUNY SPS meets the needs of adults who wish to finish a bachelor’s degree, progress from an associate’s degree, earn a master’s degree or certificate in a specialized field, and advance in the workplace or change careers.
Description:
The Grants Office is seeking an Administrative Services Assistant to support the closing of the fiscal year. This position is part-time (approximately 15 hours/week) and is a six (6) month appointment, ideally May through September.
Other Duties
Payroll related:
Help coordinate the bi-weekly submission of timesheets
Assist with program director’s questions and concerns regarding payroll and timesheets
Send onboarding invitations and update program/project directors on onboarding status
Assist with adjusting the payroll system to accommodate the summer hour schedule
Procurement related:
Place Target Gift Card Orders
Review and prepare for submission Stipend, Scholarship and Fellowship requests
Prepare small purchase orders
Reconcile P-Card transactions
Update the status tracker for ICAs, MOUs and POs
Assist with invoice submission
Scan and organize confidential documentation
Other duties, as assigned
Qualifications
Minimum requirements for the position:
A high school diploma or its equivalent (an acceptable equivalent would be a GED) and four (4) years of related work experience; OR
An Associate’s Degree from an accredited college and two (2) years of work experience in the required fields OR
A Bachelor’s Degree from an accredited college and one (1) year of work
The ideal candidate will possess the following skills:
Strong working knowledge of Excel
Excellent communication skills, both verbal and written
Ability to do detailed work in a fast-paced environment
Ability to develop and manage effective tracking and monitoring systems
Ability to work independently and as part of a team
RFCUNY Benefits RFCUNY Employee Benefits and Accruals
About the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).
RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.
Equal Employment Opportunity Statement The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.
Key Features
Department Grants Office
Status Part Time
Pay Range $18.00-$24.00
Hour(s) a week 7.00-21.00
Closing Date Jul 03, 2024 (Or Until Filled)
Bargaining Unit No
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