Administrative Manager

Job Title: Administrative Manager

Reports To: PVTA Ceo

FLSA Status: Exempt

Prepared Date: March 2024

Approved By: PVTA Technical Committee

Salary Range: $62,827.00 to $76,367 Annually Assistant Planner Range 147 (no adjustment)

Administrative Manager

Pomona Valley Transportation (PVTA) is the specialized transportation provider for the cities of Claremont, La Verne, Pomona and San Dimas. PVTA currently operates several specialized services in the area. The position reports to the PVTA Administrator. The Administrative Manager will oversee PVTA’s administrative operations including, accounting, payroll, management of PVTA’s financial and personnel records and systems.

DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Financial Management-Maintain PVTA financial records, including production of the monthly financial reports, manage billings to funding sources and client agencies, purchase orders and payments, oversee cash flow. Management accounts payable. Manage billings and payments for fare media sold via the Transit Store, including PVTA services, Access Services and Foothill Transit. Prepare authority financial records of audit.

2.Payroll-Manage the PVTA payroll. Maintain records of leave accrual.

3.Benefits Program and Compliance-Manage the benefits program for PVTA including maintaining health insurance and PERS. Produce all compliance reporting required by EDD and IRS and other agencies.

4.Transportation Information and Assistance-Provide callers and walk-in customers with information on all transportation resources serving the Pomona Valley. Assist seniors and individuals with disabilities in selecting and navigating the transportation options appropriate for them. Guide new users through registration and the initial use of available services.

5.Passenger Registration-Assess riders needs and register passengers for the appropriate service.

6.Complaints and Service Request-Receive and record complaints and service requests. Perform follow up on complaints investigations. Coordinate contractor responses to special service requests.

7.Public Information-Preparation and distribution of monthly reports and agenda packages. Posting of announcements and information on the PVTA website.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Effective communication skills both oral and written

• Knowledge transit and paratransit services.

• Excellent customer service skills

• Computer skills (MS Office, Excel, Word, Power Point, Photoshop)

• Accounting software (Quickbooks)

• Problem solving and critical thinking skills

• Analytical and data interpretation skills

• Organizational skills

• Ability to prioritize responsibilities and workload

• Ability to demonstrate a sensitivity to persons with disabilities and the elderly EDUCATION and/or EXPERIENCE

Any combination equivalent to the experience and education that could typically provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be:

A bachelor’s degree from an accredited college or university and a minimum of one year of experience in the public sector.

ACCOUNTING AND FINANCIAL MANAGEMENT

Familiarity with the principles of governmental accounting and use of accounting software.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus.

COMPENSATION AND BENEFITS

Salary Range: $62,827 to $76,367 Annually

Retirement

All full time permanent employees shall be covered for retirement purposes by the Public Employees Retirement System (PERS) Miscellaneous Members Per 2% @ 62 Formula in accordance with contractual agreement between PVTA and PERS.

Health Coverage

PVTA shall provide full time permanent employees with health insurance coverage. PVTA shall pay applicable premiums for employee and family coverage.

Dental Insurance

PVTA shall provide dental coverage for all full time permanent employees. PVTA shall pay applicable premiums for employee and family coverage.

SELECTION PROCESS

Qualified candidates need to apply by March 31, 2024 . Application requests must be submitted to: Erika Jacquez, Senior Program Manager , Pomona Valley Transportation Authority, 2120 Foothill Blvd. #116, La Verne, CA 91750. (909) 596-7664 ext.0 , email- Erika@pvtrans.org. The most qualified applicants will be selected to participate in an oral examination. PVTA is an Equal Opportunity Employer and Drug/Alcohol Free Workplace.

Job Type: Full-time

Pay: $62,827.00 - $76,367.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Education:

• Bachelor's (Preferred)

Experience:

• public sector: 1 year (Preferred)

Language:

• Spanish (Preferred)

Work Location: In person