Administrative Assistant

Powerstone Property Management, a growing community association (HOA) management company is seeking an experienced Administrative Assistant (associate manager) for its satellite office in Thousand Oaks, CA. Powerstone offers a competitive salary, a comprehensive benefits package including medical, dental, life insurance and a matching 401k plan in addition to sick and vacation time plus paid holidays.

Job Description:

This position will provide the following administrative support to Community Association Managers and the communities they manage:

• Issuing work orders, violation letters, and drafting correspondence.
• Prepare and administer association mailings.
• Assist with property inspection reports and follow-up action items.
• Assist with architectural plan processing and applications if needed,
• Handle customer service calls and office visits from homeowners and vendors.
• Maintain any events calendar and provide facility keys/fobs for designated communities.
• Assist with board meetings, committee meetings and any community events.
• Perform receptionist relief duties as part of the administrative team.
• Other administrative duties as assigned.

Requirements:

• AA Degree and/or High School degree and between 1-3 years of related experience, or equivalent combination of education and experience. HOA industry knowledge a plus.
• Excellent written, verbal and interpersonal skills.
• Strong customer service skills coupled with problem solving/analytical skills.
• Must be organized, detail oriented and able to multi-task in a fast pace environment.
• Ability to manage priorities and workflow and meet all deadlines.
• Proficient in Microsoft Word.
• Ability to work independently with minimal supervision.
• Ability to work flexible hours if requested on occasion.

Please send resume with salary requirement to the email address noted.

Job Type: Full-time

Pay: $21.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• What is your salary requirement?

Work Location: In person