Administrative Associate, Accounting Area

Department: Costello College of Business (CCB)

Classification: Admin Office Specialist 3

Job Category: Classified Staff

Job Type: Full-Time

Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)

Location: Fairfax, VA (Onsite Required)

Pay Band: 03

Salary: Salary commensurate with education and experience

Criminal Background Check: Yes

About the Department:

The George Mason University Costello College of Business develops career-ready graduates through interdisciplinary academic programs, experiential learning opportunities, and innovative business partnerships. As one of the nation’s top research universities, Mason holds an R1 designation from the Carnegie Classification of Institutions of Higher Education®. The Costello College of Business is one of the largest business schools in Virginia, with over 4500 undergraduate and nearly 700 graduate students. The school is AACSB-Accredited and is the first and only business school in Virginia to earn the endorsement of the Institute of Management Accountants (IMA), in recognition of its high educational standards. U.S. News and World Report ranks Mason No. 1 in Virginia and No. 13 nationally among public institutions for being the most ethnically diverse.

About the Position:

The Costello College of Business at George Mason University invites applications for the position of Administrative Associate, Accounting Area. The primary responsibility is to support the mission of the Costello College. The position will administratively assist the Accounting Area Chair and Accounting faculty members and also provide responsive and reliable customer service to all area constituencies. This is a full-time classified staff position with full benefits.

Responsibilities:

The Administrative Associate, Accounting Area has responsibilities in the following areas:

General Office Support:

• Customer service and support for constituents;
• Assists students and external parties in making the proper connections in the Area, College, or University to address their needs;
• Works with appropriate Dean's office staff on financial, personnel, and other administrative matters such as travel, eVA orders, Sedona, recruitment, IT support, check requests, mileage reimbursements, and food & beverage requests;
• Remains current on all College of Costello and University policies;
• Updates website content;
• Manage calendar of events and ensure event information is communicated both within the office and to appropriate CCB teams (i.e., Marketing and Communications, Advancement Office and Dean’s Office) to ensure events are being properly marketed to internal and external stakeholders;
• Attend trainings on essential job-related functions and systems as specified in the employee developmental plan;
• Share findings from training sessions with Dean's Office staff and fellow Area Support staff to understand/assess relationships of CCB policies and procedures with University Guidance; and
• Assists with the training of new Area Support staff as requested by the college's Dean's Office.

Accounting Area Chair Administrative Support:

• Provides support for the Accounting Area Chair;
• Prepares and tracks all financial requests that require Area Chair approval;
• Reconciles Dean's Office financial reports with internal records;
• Prepares budgets for expenses per faculty member when required by Area Chair;
• Provides budget support as needed for the Area Chair.
• Provides updates to all regarding College and University events and activities;
• Schedules appointments for Area Chair;
• Advises the Area Chair on suggested organizational improvements;
• Provides administrative support to the Area Chair for the recruiting of new employees (i.e., full time faculty, adjunct faculty, classified staff, graduate assistants, and hourly staff (as needed));
• Assist Area Chair in coordinating activities with Adjunct faculty;
• Assists the Area Chair in responding to external constituents;
• Provides event management support as needed; and
• Executes other duties and responsibilities as assigned by Area Chair.

Area Faculty Support:

• Administrative support for Area Faculty members;
• Provides document preparation and editing assistance for exams, reports, correspondence, syllabi, and other instructional material;
• Processes all copy and print service requests;
• Orders textbooks for faculty each term;
• Processes supply and other orders through eVA system;
• Assists in the recruiting of graduate assistants using the job applicant tracking system;
• Administers all aspects of faculty recruitment using the job applicant tracking system;
• Coordinates office/workstation set up and orientation for new faculty members and graduate assistants;
• Assists faculty members with operational (not technical) aspects of systems including email, Patriotweb, WebCT, Sedona, and other job-related systems;
• Arranges logistics of all Area events and candidate visits;
• Prepares travel authorizations and reimbursements for all Area faculty/faculty candidates as required and makes associated arrangements;
• Ensures that all mail, packages, and faxes are delivered to recipients within same day of receiving in the college;
• Coordinates regular Area faculty meetings and disseminates information through Area;
• Maintains Area files for faculty members and ensures proper records retention and disposal; and
• Assists the Dean's Office with the on-boarding of adjunct faculty.

Events Support and Special Project Work:

• Executes special projects and initiatives as assigned that support the strategic mission of the college.

Required Qualifications:

• High school diploma or equivalent;
• Administrative experience;
• Effective oral and written communication skills;
• Well organized, self-starter, sound interpersonal skills;
• Ability to follow through and complete tasks;
• Knowledge of all relevant software related to job responsibilities (i.e. Microsoft Office, Sedona); and
• Must be able to work both independently and as a member of a team.

Preferred Qualifications:

• Bachelor’s degree in related field;
• Experience working in a University setting; and
• Understanding of area and office organization and Costello College of Business administration.

Instructions to Applicants:

For full consideration, applicants must apply for Administrative Associate, Accounting at https://jobs.gmu.edu/; complete and submit the online application; and provide a cover letter, resume, and a list of three professional references with contact information.

Posting Open Date: January 18, 2024

For Full Consideration, Apply by: February 1, 2024

Open Until Filled?: Yes