Administrative Assistant/Office Manager (Onsite) - Part Time

Hiring Part Time, In-Person, Administrative Assistant/Office Manager

Brickel and Associates, LLC, a busy woman owned, private psychotherapy practice in Old Town, Alexandria, is seeking an Onsite, Part-time Administrative Assistant/Office Manager. This person will work directly with the Clinical Director/Owner of the practice to co-manage front and back-end responsibilities. The ideal candidate is professional, organized, extremely detail organized , with a warm friendly demeanor and an interest in or experience with mental health and wellness.

Responsibilities:

• Answer the phone in a professional and friendly manner

• Respond to client voicemails and emails promptly, with documentation

• Prepare/maintain client files

• Update databases, lists, and logs

• File/Maintain client and office files, including EHR

• Prepare correspondence

• Organize the office, including tracking office supplies

• Track client payments and prepare Superbills

• Update and maintain the quality of office forms

• Perform compliance audits

Required Qualifications:

• Minimum of 2 years’ experience as an Administrative Assistant, Office Manager or similar role.
• Proficiency with Microsoft Office, including Outlook, Word and Excel
• Proficiency in working with numbers and accounting principles
• Experience with data entry
• Ability to discreetly handle confidential material following HIPPA guidelines.
• Proven experience as a self-starter, working independently to problem solve and interact appropriately with clients
• High degree of attention to detail
• Availability to be trained one full day on a Saturday
• Completion of required background check

Preferred Qualifications:

• Experience with EHR
• Desire to work 28-30 hours per week
• Ability to work 6:45AM – 2 PM, Monday- Thursday, with flexibility to add more hours, if needed.
• For the ideal candidate, hours can be shifted to later in the morning or a 5-day week, if needed

What We Offer:

• Competitive Hourly Wage
• Paid Parking
• Eligibility for our 401K retirement plan with employer contribution
• Working in a warm, friendly environment

If you think this is the position for you, please email a cover letter, as your writing sample, and resume to: mjodon97@gmail.com.

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Job Type: Part-time

Pay: $22.00 - $26.00 per hour

Expected hours: 28 – 32 per week

Benefits:

• 401(k)
• 401(k) matching

Application Question(s):

• Do you have a car? Able to run errands for the office when needed?

Experience:

• Administrative experience: 1 year (Required)
• Microsoft Office: 2 years (Required)

Language:

• English (Required)

Work Location: In person