Administrative Assistant/Receptionist

Job description

LOOKING FOR A BI-LINGUAL RECEPTIONIST TO SERVE AS THE FIRST POINT OF CONTACT FOR NEW, POTENTIAL AND REGULAR CLIENTS FOR BUSY TAX OFFICE.

OWN TRANSPORTATION PREFERRED

Responsibilities and Duties

VARIOUS OFFICE DUTIES INCLUDES:

ANSWERING PHONES

GREET CUSTOMERS

MAKE APPOINTMENTS

FILE PAPERWORK

PERFORM DATA ENTRY

SORT MAIL

SCAN DOCUMENTS

PREPARE REPORTS AND FINANCIAL DOCUMENTATION

PERFORMING CLERICAL DUTIES

CUSTOMER SERVICE SKILLS A MUST

Qualifications and Skills

PROFICIENCY WITH MICROSOFT WORD AND EXCEL

MUST BE RELIABLE

READ, WRITE AND FLUENTLY SPEAK SPANISH (Recommended)

Job Types: Temporary, Part-time, Full-time

Salary: Starting @ $14.00 per hour

Schedule: Availability - 8 hour shift, Day shift, Holidays, Monday to Saturday, Sunday 1/2 Day.

Education: High school or equivalent (Preferred)

Experience: Customer service: Will Train

Language: Spanish & English (Preferred)

Work Location: In person

Responsibilities:
- Greet and welcome visitors in a professional and friendly manner
- Answer and direct phone calls to the appropriate department or individual
- Provide general administrative support, including filing, faxing, and photocopying
- Assist with project coordination and follow-up on action items
- Schedule appointments and manage calendars
- Maintain office supplies and inventory
- Handle incoming and outgoing mail and packages
- Perform data entry tasks and maintain accurate records
- Assist with basic bookkeeping tasks using QuickBooks
- Coordinate meetings and conference room bookings
- Provide excellent customer service to clients, patients, and colleagues

Requirements:
- Previous experience in a receptionist or administrative assistant role is a plus
- Proficient computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint) and computerized systems
- Strong organizational skills with the ability to prioritize tasks and manage time effectively
- Excellent verbal and written communication skills
- Ability to multitask and work well under pressure in a fast-paced environment
- Knowledge of clerical procedures and office management practices

Job Types: Full-time, Temporary

Pay: $19.16 - $23.08 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 4 hour shift
• 8 hour shift
• Day shift
• Monday to Friday
• Morning shift
• Weekends as needed

Experience:

• Customer service: 1 year (Preferred)

Language:

• English and/or Spanish (Preferred)

Ability to Commute:

• Chicago, IL 60655 (Preferred)

Ability to Relocate:

• Chicago, IL 60655: Relocate before starting work (Preferred)

Work Location: In person