Administrative Assistant/Receptionist

Position Requirements:

• Great attitude & interpersonal skills.
• Exceptional organizational skills
• Strong attention to detail
• Ability to multi-task
• Creativity (e.g., ideas for decorating for holidays, autism awareness month, spirit week, etc.).
• Professional and friendly demeanor
• Valid driver’s license and auto insurance
• A reliable car and be willing to drive (as required)
• Knowledge of Microsoft Office applications (e.g. Pages, Word, Excel, Outlook)
• Ability to provide negative TB test results
• Ability to clear FBI & DOJ fingerprinting
• Negative COVID test
• Completion of VCE trainings

Position Responsibilities under limited Supervision:

• Strong attention to detail
• Manage the front desk area and clinic
• Sort and distribute communications in a timely manner
• Schedule and plan meetings and appointments
• Mange Client and Staff schedules
• Monitor level of supplies and handle shortages
• Setting up office supplies/lunch/snack orders
• Maintaining office cleanliness and organization
• Resolve office-related malfunctions and respond to requests or issues
• Coordinate with other departments to ensure compliance with established policies
• Manages the recruitment process for exempt and nonexempt employees and interns using the standard recruiting and hiring practices and procedures necessary to recruit and hire a superior workforce.
• Maintain trusting relationships with suppliers, customers and colleagues

• Distributing and setting up office equipment for staff and clinic
• Creating work material including but not limited to: program material, program stimuli, templates, forms, etc.
• Assist with office opening and closing procedures
• Ensure therapist are maintaining organized work environment.
• Participates in administrative staff meeting and attends other meetings and seminars
• Maintains employee-training records
• Regulatory compliance ?and reporting
• Maintains records on sick leave, vacation and other absences
• Other administrative duties as assigned

Job Type: Part-time

Pay: $16.00 - $18.00 per hour