Administrative Assistant,Grade 3

About US:
Tryfacta is a leading, nationally renowned Workforce Management Solution provider for private &public sector firms across the US. We specialize in Healthcare, IT, Business Support, and Professional & Craft/Light Industrial ecosystems.
Founded in March 1996, we have a presence in all 50 States. Tryfacta has Ranked number 1 as one of the fastest-growing companies by Inc. Magazine (Inc. 5000)!
Tryfacta is certified by the Joint Commission for Healthcare Staffing Services & has numerous ISO Certifications that capture our commitment to continuous improvement.
Job Summary:
Tryfacta is seeking an Administrative Assistant, Grade 3for our client in Arlington, TX 76011 . This is a temporary contract assignment. If you meet the qualifications listed below and are interested, please Apply Now!
Position Title: Administrative Assistant, Grade 3
Location: Arlington, TX 76011
Duration: 6 months
Work Schedule: 8:00 AM to 5:00 PM
Pay rate: $25.00
Responsibilities for this position include, but are not limited to:

• The purpose of this position is to provide advanced administrative and clerical support to a respective department, managerial staff and/or director.
• This is accomplished by providing customer service to the agency membership, public and staff; processing information; organizing committee, public, and staff meeting activities; coordinating travel arrangements; implementing records management services; and coordinating special events. Other duties may include coordinating work assignments of others and serving as a departmental representative.
• This information is intended to be descriptive of the key responsibilities of the position.
• The list of essential functions below does not identify all duties performed by any single incumbent in this position. Additionally, please be aware of the legend below when referring to the physical demands of each essential function.
• Medium - Provides customer service to the agency membership, the public and staff by greeting visitors, answering telephone calls, fielding questions; taking and forwarding messages; gathering information in order to direct requests to appropriate individuals; maintaining staff and/or departmental calendars; ordering, maintaining, and distributing departmental supplies; providing back-up support to other administrative staff; and developing and maintaining communication with managerial staff, executive staff, and outside agencies.
• Sedentary - Processes information by utilizing word processing, presentation, scheduling, database, spreadsheet, publishing and web software; opening and distributing mail; collecting and summarizing data; designing and maintaining databases; researching records; composing, proofreading, editing, formatting, copying, faxing, scanning, assembling, and/or distributing various documents and correspondence; updating and maintaining manuals; preparing and distributing confidential and sensitive documents; creating newsletters, press releases,brochures and graphics; and formatting and posting items on the agency Internet and Intranet.Coordinates travel arrangements by communicating with an individual(s) on specific needs; following established federal, state, or agency and/or third party regulations with regard to per diem allowances and expenditures; reserving airline flights, hotel accommodations and ground transportation; preparing itineraries; registering individual(s) for events; preparing various forms and correspondence for travel approvals, payments, and staff reimbursements; reconciling expenditures and drafting documentation as needed for clarification of expenses.Implements records management services by following and interpreting identified guidelines; maintaining paper and electronic files for easy access and retrieval; advising staff on the appropriate labeling of documents, as well as storage and destruction procedures; and providing other services as needed.Coordinates special events by locating venues; securing accommodations and equipment; interfacing with vendors, facility staff and/or presenters; monitoring attendee registration and check-in; issuing certificates of completion; providing and summarizing evaluation forms; and invoicing attendees and/or collecting payments.May coordinate work assignments of others by providing training; monitoring and overseeing work products; prioritizing workloads; and interpreting regulations, policies, and procedures.
• Light - Organizes committee, public, and staff meeting activities by maintaining committee and board memberships and contact information; tracking and reporting member attendance to applicable entities; arranging meeting schedules; assisting in development of agendas, coordinating mail-outs, creating visual presentations, attending meetings as required; recording and documenting proceedings of meetings by taking, transcribing, and summarizing minutes; reserving meeting rooms, outside facilities, and audio/visual equipment as appropriate; may include set up and restoration of meeting rooms; posting public meeting notices as required; coordinating refreshments and meals which may include collecting funds, providing receipts, and reconciling accounts. Serves as a departmental representative by attending conferences, public meetings, special and/or outreach events, and other NCTCOG functions; assisting with set up of display booths and/or materials at meetings and events, and responding to general inquiries from attendees on departmental programs and activities.

To be considered for this position, you should have:

• Formal Education/ Knowledge - Work requires knowledge of a specific vocational, administrative, or technical nature that may be obtained with six-months/one year of advanced study or training past the high school equivalency. Junior college, vocational, business, technical or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training.
• Experience - Over one year up to and including three years.
• Certification and Other Requirements - Valid state Driver's License
• Reading - Intermediate - Ability to read papers, periodicals, journals, manuals, dictionaries, thesauruses, and encyclopedias. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.
• Math - Intermediate Ability to deal with system of real numbers; practical application of fractions, percentages, ratios/proportions and measurement. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.
• Writing - Intermediate - Ability to write reports, prepare business letters, expositions, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.
• Managerial - Receives Direction: Work adheres to specific procedures, but employee determines priorities and organizes work. The employee normally performs the assignment after receiving general instructions as to methods, procedures and desired end results. There is some opportunity for discretion when making decisions among a few easily identifiable choices. The assignment is usually reviewed upon completion for approval.
• Budget/Financial Responsibility - Does not have any budget responsibility.
• Organizational Control - Work requires the occasional direction of helpers, assistant seasonal employees, interns or temporary employees..
• Complexity - Work requires analysis and judgment in accomplishing diversified duties. Requires the exercise of independent thinking within the limits of policies, standards, and precedents.
• Interpersonal/ Human Relations Skills - Work requires regular contact with individuals and may require providing advice to others on specific issues and/or general policies. Contacts may require the consideration of different.points of view to reach agreement. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas.
• Technical Skills - Work requires a comprehensive, practical knowledge of a technical field with use of analytical judgment and decision-making abilities appropriate to the work environment of the Agency. Affects accuracy of multiple projects.

Tryfacta is an Equal Opportunity-Affirmative Action Employer. We do not discriminate based on Minority / Female / Disability / Veteran / Gender Identity / Sexual Orientation / Age