Administrative Assistant/Accounts Receivable

Position: Administrative Assistant/Accounts Receivable

Hours: Monday-Friday 6 AM to 3 PM

working from home Mondays and Fridays and in the office Tuesday-Thursday

Pay: $30 an hour

Job Description and Responsibilities:

-Generate and send out invoices, bills, and statements accurately and in a timely manner.

-Manage accounts receivable and follow up on past due accounts, communicating effectively with clients to facilitate payment.

-Scan and electronically file documents into virtual storage systems, ensuring accuracy and organization.

-Enter financial data into QuickBooks with precision and attention to detail.

-Keep Salesforce and QuickBooks databases up to date with relevant information, including customer details, transactions, and interactions.

-Assist with general administrative tasks such as answering phones and responding to emails.

-Prepare and compile reports on a regular basis for management review.

-Perform other duties as assigned by management.

-Maintain Calendar and send out Daily Agenda.

-Summarize account detail and past due accounts weekly and forward to CFO.

Requirements:

-Proven experience as an administrative assistant or in a similar role.

-Strong proficiency in QuickBooks and Salesforce.

-Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

-Excellent organizational and time management skills.

-Attention to detail and accuracy in data entry and record keeping.

-Strong communication skills, both written and verbal.

-Ability to multitask and prioritize tasks effectively.

-Ability to maintain confidentiality and handle sensitive information with discretion.

-High school diploma or equivalent; additional qualifications in Office Administration or related field is a plus.