Administrative Assistant/Accounting

LONG ISLAND COALITION FOR THE HOMELESS

600 Albany Avenue, Suite 2

Amityville, NY 11701

JOB TITLE: Administrative Assistant

REPORTS TO: Executive Director

Summary

The employee in this position assists the executive and administrative staff in the administration of agency operations. This position requires attention to detail and strong communication skills, in a small office working environment that requires separation of duties and internal controls.

Essential duties include (but are not limited to):

• Receive calls and direct to appropriate staff; greet visitors, direct them to appropriate staff of agencies within the building; ensure visitors sign in and follow protocols
• Correspondence: open, distribute and file agency correspondence; type and send letters, agency agreements, etc., and maintain files
• Maintain privacy of confidential records, correspondence and/or files
• Make copies and maintain documentation for contracts and/or billing, as assigned
• Maintain agency Outlook address book
• Draft and send emails, respond to inquiries, etc.
• Assist in maintenance of and contributions to social media platforms
• Coordinate agency/office activities and schedules
• Develop and distribute fliers, informational materials and other documents
• Communicate effectively in writing, orally and with others to understand and convey information, in a manner consistent with job functions
• Attend meetings and take/prepare minutes, materials, as assigned
• Other duties as assigned

Minimum Requirements:

• Proficiency and experience using Microsoft Office suite applications and social media applications
• General knowledge of office management practices and procedures
• Ability to operate standard office equipment, including but not limited to computer, phones, copy machine/scanner, etc.
• Must be able to exercise independent judgment and initiative to carry out job functions with or without direct supervision or instruction
• Must be able to work effectively under time constraints to meet deadlines and manage a number of different tasks concurrently
• Must be able to complete work accurately and with attention to detail.
• Must maintain acceptable attendance and timeliness standards.

Job Type: Part-time

Pay: $22.00 - $23.50 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• No weekends

Work Location: In person