Administrative Assistant

POSITION SUMMARY

Performs a wide range of receptionist and administrative tasks including answering phones, greeting visitors, and providing general information about the organization to the public, guests, and other interested parties. Provides positive and professional impression. Manage all aspects of shipping and receiving, supplies, equipment, and processes. Maintain supplies and general cleanliness of office common areas. Ensure internal customers’ needs are met.

PRIMARY RESPONSIBILITIES – Including, but not limited to:

• Receive, sort, and distribute incoming mail daily.

• Receive and deliver FedEx, UPS, and misc. vendor shipments to departments.

• Plan for and coordinate needs of guests within office.

• Maintain mailroom equipment: Copy machine, FedEx supplies, postage machine.

• Maintain supplies, cleanliness, and organization of office common areas: kitchenette, common areas and conference rooms.

• Accurately code and process invoices; follow-up with accounts payable as needed.

• Serve as primary administrative support for the Human Resources department and provide support to L&D, Operations, Marketing, Culinary, and other departments as required.

• Work closely with various departments to ensure training aids are accurate and delivered on-time and in the appropriate format.

• Assist in the maintenance of all restaurant training support materials.

• Ensure SharePoint is up to date with current training materials and information.

• Manage business card orders.

• Maintain open communication with operations team and provide support for issues.

• Review files, records, and other documents to obtain information to respond to requests.

• Coordinate office events: biweekly lunches, quarterly meetings, holiday parties.

• Assist with special projects for various departments and support office staff as assigned.

• Other duties as assigned.

POSITION QUALIFICATIONS

High School Diploma or GED required.

SKILLS & SPECIFICATIONS

Experience/Training:

• Minimum one (1) year experience is preferred.

Required:

• Knowledge of MS Office (Word, Excel, and Outlook).

• Strong organizational skills and detail oriented.

• Ability to interface with people at all levels within the organization.

• Ability to work on multiple projects in a fast-paced environment.

• Strong sense of urgency and responsiveness to other’s needs.

• Must be punctual.

• Maintain a professional appearance.