Administrative Assistant

About us

We are seeking a part-time Administrative Assistant position at J Marshall Associates. As an Administrative Assistant, you’ll play a vital part in contributing to the smooth functioning of our office by supporting our staff. Duties include answering phone calls and forwarding messages. Greeting all guests to our building and getting them to where they need to go. Calling clients to remind them of their upcoming appointments. Scheduling appointments and booking the conference rooms. Keep the conference rooms ready for appointments. Go through the office mail and distribute it. Scan any necessary documents. Order supplies for the office. Create files and keep them organized. Prepare reminders for clients to meet with their representatives. Prepare birthday cards to be mailed to the clients. Submit marketing materials to compliance for pre-approval. This candidate should have strong organizational and time management skills in a fast-paced environment as attention to detail will be essential. Background check and fingerprinting required due to confidentiality and sensitive nature of information kept on clients.

Job Type: Part-time

Pay: $16.00 - $18.00 per hour

Expected hours: 20 per week

Schedule:

• 4 hour shift

Work Location: In person