Administrative Assistant

Salary: $45,000 - $52,000
Administrative Assistant / Logistics Assistant
This in-office role will work out of our home office in Dripping Springs, TX.
Support the logistics coordinator to manage all travel requests, changes, and reservations. Assist with planning and logistics for Home Office events, meetings, and conferences. Support the administrative team in handling daily customer service for Home Office and field operations.
Responsibilities

• Book all travel arrangements requested by HHS employees, including flight, car, and hotel reservations
• Track out-of-policy requests and communicate with executives on approvals before booking
• Manage employee travel changes by coordinating with agents and executives to complete requests within the budget
• Partner with other departments to manage weekly travel requests for onboarding managers
• Save, code, and reconcile travel expenses associated with HHS credit cards
• Assist executive administration with Home Office events including facilitating meetings, providing support for visitors, printing materials, and handling audio-visual requests
• Manage administrative email inbox, incoming and outgoing shipments and mail, and office supply inventory, and incoming customer calls
• Complete administrative requests through ticketing system
• Support Home Office departments as projects and requests arise

Skills

• Interpersonal Skills: Ability to interact with individuals at all levels of the organization
• Communication: Effective written, spoken, and non-verbal communication
• Customer Service: Service-oriented mentality with a focus on exceeding expectations
• Professionalism: Maintain a positive and professional demeanor
• Decision Making: Ability to quickly make sound decisions and judgments
• Proactivity: Self-motivated with the ability to effectively prioritize projects and needs
• Team Player: Willingness to provide support where needed to achieve outcomes
• Business Ethics: Demonstrate integrity, respect, and discretion in all business dealings
• Organization: Attention to detail and ability to effectively manage tasks in a fast-paced environment

Requirements

• 3-5 years of Administrative Assistant/clerical experience
• Proficiency with computer applications and spreadsheets
• Fundamental knowledge of travel protocols

What We Offer

• Paid time off (vacation and sick)
• Medical, dental, and vision insurance
• 401(k) with employer match
• Employee assistance program (EAP)
• Employee resource groups (ERGs)
• Career development and ongoing training
• On-site gym, cafe, and free fitness classes

Important to Know

• Veterans and candidates with military experience are encouraged to apply.
• HHS is an Equal Employment Opportunity Employer committed to workplace diversity and inclusion.

Who is HHS
HHS was named a Top Workplace by the Austin-American Statesman in 2022. HHS is a private, family-owned business dedicated to caring for its team members and providing honest, quality-driven customer service. Founded in 1975 as Hospital Housekeeping Systems, today HHS provides services including housekeeping, food, and facility management to nearly 1,000 customers across six industries.
We are growing rapidly and seeking motivated leaders to join us for the next stage of our journey. We support and encourage growth from within and believe that we have countless future leaders in our organization who are waiting for their next opportunity. Our Diversity, Equity, and Inclusion (DEI) Team supports a work environment where individuals of all backgrounds are heard, respected, and encouraged to grow.
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