Administrative Assistant

ABOUT THE ROLE
Under direct supervision, provides a variety of administrative and clerical support services to an organizational unit. Projects a professional company image through in person and phone interaction.
WHAT YOU'LL BE DOING

• Demonstrates a commitment to communicating, improving and adhering to safety policies in all work environments and areas.
• Ensures that all work is conducted in compliance with all administrative policies and procedures.
• Provides excellent customer service to employees, external customers, vendors and visitors. Exceeds both internal and external customers' expectations of service.
• Ensures quality control of work by developing clear, error-free documents to achieve a credible and professional presence in all written and electronic communication.
• Prioritizes work to ensure that Manager is provided all relevant business information with accuracy and timeliness to be able to positively impact the business.
• Ensure that safety, compliance and environmental requirements are followed within the department.
• Types memos, edits and proofreads correspondence, forms and reports. Copies, routes and distributes correspondence and reports as requested. Files and retrieves documents, records and reports. Maintains records and management systems.
• Assembles relevant data and compiles information as directed to meet deadlines.
• Answers telephone and screen calls, schedules meetings and appointments. May open and distribute mail.
• Performs general office duties such as ordering supplies, processing purchase orders, updating department phone lists, etc. May assist with overflow work from other administrative/executive assistants and files in for the office receptionist as needed.
• Arranges travel following general instructions; checks with supervisor in making significant changes.

WHAT WE ARE LOOKING FOR
Required Education: High School diploma/GED
Required Work Experience: 2-4 years
Required Computer and Software Skills: Intermediate computer skills in SAP, word processing and spreadsheets. Multi-line telephone system, PC, Printer, Fax Machine, Copier, Postage Machine and LCD Projector
Additional Requirements:

• Excellent oral and written communication skills.
• Ability to professionally interact with personnel and external customers.
• Detail oriented with the ability to handle multiple tasks at one time.
• Able to prioritize work.
• Analysis and Problem Solving
• Business and Financial Acumen
• Manages Execution
• Customer Focus
• Leads for Performance
• Drives Change and Innovation/Supports Action, Change and Innovation
• Demonstrate a commitment to communicating, improving and adhering to health, safety and environmental policies in all work environments and areas. Promote a culture of safety and exhibit these behaviors.
• Successful candidates must adhere to all safety protocols and proper use of Holcim approved Personal Protection Equipment, including but not limited to respirators. Subject to applicable law, employees that are required to wear respirators must be clean shaven where the respirator seal meets the face in order to pass the qualitative and quantitative fit tests.

WHAT WE OFFER

• Competitive salary based on experience and qualifications
• Retirement Savings: Choose from 401(k) pre-tax and/or Roth after-tax savings
• Medical, Dental, Disability and Life Insurance coverage
• Holistic Health & Well-being programs
• Health Savings Accounts (HSAs) & Flexible Spending Accounts (FSAs) for health and dependent care
• Vision and other Voluntary benefits and discounts
• Paid time off
• Paid Parental Leave (maternity & paternity) Educational Assistance Program
• Casual dress code

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YOUR HOLCIM EXPERIENCE
At Holcim, there is endless opportunity for you to play your part. Whether you're in a technical, managerial, or frontline role, you can shape a career that works for you. With us you'll have the chance to embrace the passion we share for our planet. You'll be encouraged to seek out diverse perspectives, share your ideas and build the skills and connections you need to perform at your best. Because it's only when we work together in a culture where everyone thrives, that we can build the world we all want to live in.
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In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request accommodation in order to apply for a position with us, please call (773) 355-4557 or email recruiting-accommodations@holcim.com. This email address and phone number should only be used for accommodations and not general inquiries or resume submittals.
Please visit our Pay Transparency Policy Statement
Driven by our purpose to build sustainable solutions for people and our planet, Holcim US encourages interested candidates who meet many, even if not all of the job requirements to apply for a position. We provide a safe working environment for all and strive for diversity in our teams and inclusivity in our work.
We take pride in our hiring processes and our commitment to all qualified applicants will receive consideration for employment without regard to age, race, color, ethnicity, religion, creed, national origin, ancestry, gender, gender identity, gender expression, sex, sexual orientation, marital status, pregnancy, parental status, genetic information, citizenship, physical or mental disability, past, current, or prospective service in the uniformed services, or any other characteristic protected by applicable federal, state or local law. Our goal is to drive diversity in our teams and inclusivity in our work. Holcim (US) Inc., Holcim - ACM Management, Inc., and their affiliates and subsidiaries are an Equal Opportunity Employer, deciding all employment on the basis of qualification, merit and business need.
While we sincerely appreciate all applications, only candidates selected for an interview will be contacted.