Administrative Assistant - Psychology

Salary: $18.38 - $20.09 Hourly
Location : Main Campus (BG), OH
Job Type: Full-Time
Job Number: BGSU00369
Division: A&S Dean
Department: Psychology Department - Staff
Opening Date: 03/14/2024
Pay Grade: 26
Summary
Provides high level of administrative support to the department chair by coordinating daily operations of the department, both routine and non-routine. Serves as department liaison to university academic administrative and operational areas and faculty and departmental staff. Prepares and responds to correspondence from on and off campus inquiries. Assists with personnel searches and coordination of department operations, directly supervises student employees. Coordinates schedule development.
Essential Functions

• Assistant to the Chair, includes the following: assumes responsibility for day-to-day administrative operations; serves as liaison between Chair and University administrators, faculty, staff, students, and the community; implements policies, decisions and directives; maintains personnel records/files for all department employees; prepares agendas, records, minutes and calls meetings for various departmental committees; maintains Chair's calendar; prepares correspondence, confidential documents and directives for the Chair; requests repairs and services as necessary for building and equipment;.
• Monitors Foundation budget expenditures, reviews operating budget expenditures with budget coordinator. Supervises and coordinates all department scholarships and awards, from application to award. Adheres to strict timelines and allotted budgets.
• Manages course scheduling, which involves coordinating teaching schedules, department classroom schedules, course enrollment history, and needs of other departments.
• Supervises department student employees. Maintains office calendar showing availability of full- and part-time staff.
• Coordinates applications for graduate faculty status. Oversees and coordinates the collection and processing of teaching evaluation data.
• Oversees and coordinates faculty and staff searches.
• Prepares reports as requested.
• Participates in the development of department newsletters, public relations/news releases and correspondence. Implements minor updates to the Department website. Maintains database of alumni, former faculty and staff.

Minimum Qualifications
Experience

• One-year related experience required

Education

• High school diploma or GED required

Additional Information
Essential Competencies

• Knowledge of basic mathematical skills
• Knowledge of basic reading skills
• Ability to carry out verbal and/or written instructions
• Ability to effectively communicate, verbally and written
• Detailed-oriented and highly accurate
• Ability to work in changing environment
• Ability to work effectively in a team environment
• Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately
• Ability to coordinate or lead others in accomplishing work activities
• Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query
• Ability to query, run reports and modify data in financial systems
• Ability to access and maintain document imaging systems, including scanning and filing documents
• Ability to operate computers and peripheral equipment such as printers
• Ability to draft office correspondence

Deadline to apply: The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by March 28, 2024.
Bowling Green State University is an Affirmative Action/Equal Opportunity Educator and Employer . We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email .
Benefits
Bowling Green State University provides a comprehensive benefit program as part of a total compensation package. This includes medical, prescription, dental, vision, health accounts (medical & dependent), life & disability insurance, retirement plans, employee assistance program and tuition fee waivers for employees and their eligible dependents as well as paid time off, flexible work options, holidays and parental leave. For more information please visit Benefits-at-a-Glance.