Administrative Assistant

TRB + Associates is seeking an experienced and motivated Administrative Assistant with a minimum of two years’ experience performing variety of general office duties to join our Jurisdictional Services Department. This is a temporary assignment (up to 6 months) based out of Redwood City, CA.

This is a great opportunity for the right candidate who will thrive in a fast-paced work environment, is friendly, has attention to detail and wants to learn and grow. Join a rapidly growing municipal services consulting firm with clients throughout California.

Location: Redwood City, CA

Essential job duties and responsibilities of the role include but not limited to:

General Office Duties

• Perform various administrative duties including, data entry, scanning, filing, opening and distributing mail, and other duties as assigned.
• Compose routine correspondence not requiring the department head's personal attention.
• Maintain appointment schedules and calendars; arrange travel, conferences, and meetings.
• Greet and direct visitors to appropriate areas, screen phone calls, respond to inquiries, and provide relevant project-related information to appropriate parties.
• Coordinate all administrative aspects for each project.
• Research, compile, and analyze data for special projects and various reports.
• Initiate and maintain a variety of files and records for information such as payroll, attendance, budget, production and cost records; maintain manuals and update resource materials.

Other

• Must be able to lift documents (up to 25 lbs).
• Provide backup relief to other office support staff.
• Run errands on an as-needed basis, usually within a 15-mile radius.

Job Requirements:

• Minimum two years general office duties experience
• Proficient with Microsoft Suite (Outlook, Word, and Excel)
• High School Diploma, GED
• Experience in municipal department, preferred
• Must be highly organized, detail-oriented, and possess the flexibility to adjust to changing workload volume
• Must have a valid driver’s license
• Must have reliable transportation to run errands

Desired Skills:

• Self-directed, able to work independently, and a team player
• Strong planning, organizational, and communication skills are essential
• Must possess excellent communication and customer service skills
• Must be able to work well with staff, management, and clients
• Use consistent sound judgment and discretion

TRB + Associates, Inc. offers a collaborative work environment with a comprehensive compensation and benefits package which includes health and welfare benefits, paid time off plus holidays, and a 401(k) plan for full-time employment status.

To apply, please send a resume and cover letter to TRB + Associates via email at jobs@trbplus.com

Job Type: Temporary

Pay: $24.00 - $29.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Work Location: Hybrid remote in Redwood City, CA 94063