Administrative Assistant

Administrative Assistant Position Overview

Candidates should have experience in an office setting. Position assists the business owners, management team and team members with a variety of tasks including customer service follow up, answering phones, using multiple types of software, and interacting with customers and suppliers. Experience with Outlook and Excel are preferred. Prefer strong writing and problem-solving skills.

Administrative Assistant Job Responsibilities

• Prepares correspondence, memoranda, reports, etc.
• Answers telephone calls, greets visitors, and resolves routine and complex inquiries
• May schedule appointments & meetings
• May enter in new job information into ServiceMaster software, captures relevant customer and job information
• May follow up with customer on work performed
• May assist other departments within the company
• Understands ServiceMaster and the services we offer

Administrative Assistant Job Requirements

• High school diploma/GED preferred
• Previous Administrative Assistant experience preferred
• Experience and skill with Microsoft© Office application (Word, Outlook, PowerPoint, and Excel) preferred
• Experience and skill with QuickBooks Online preferred
• Comfortable with using multiple types of software
• Personal time management and organizational skills
• Strong verbal and written communication skills
• Dependable and adaptable to operate within a fast-paced work environment
• Ability to manage highly confidential information

Administrative Assistant Physical Demands and Working Conditions

The physical demands are representative of those that must be met by an employee to perform the essential function to this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Incumbent must be prepared to:

• Move up to 20 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects.
• Sitting for long periods of time while using office equipment such as computers, phones etc.
• Repetitive motions; such as movement of wrists, hands and fingers while picking, pinching and typing during your normal working environment.
• Close visual acuity to perform detail-oriented activities at distances close to the eyes, as well as visual acuity to perform activities such as preparing and analyzing data, viewing computer screen.
• Be exposed to various inside working conditions: The change of building environment such as with or without air conditioning and heating.

Job Type: Full-time

Pay: $10.00 - $15.00 per hour

Expected hours: 32 – 40 per week

Schedule:

• Monday to Friday
• Weekends as needed

Application Question(s):

• Would you be comfortable doing a background check and drug test when hired for this position?

Experience:

• Administrative Assistant: 2 years (Required)

Work Location: In person