Administrative Assistant-Operations

Bergey’s Inc. is a family-owned business that has been servicing our customers’ needs since 1924. Currently our company has over 50 locations and more than 1,700 team members. Today our family of automobile, truck and tire companies stretch throughout Pennsylvania, Delaware, Maryland, & New Jersey . Visit us at www.bergeys.com to learn more about our company.

We strive to provide an environment for our associates and customers that is welcoming, transparent, and forward thinking. Our employees are our greatest asset. We promote and develop individual strengths, as well as grow our employees personally and professionally. Together we can make a difference.

Benefits:

We offer a generous benefit package including:

• Vacation and PTO time
• Paid Holidays
• 401k with profit sharing
• Medical, Dental and Vision insurance.
• Employee Assistant Program
• FSA and HSA Plans
• Life Insurance
• Opportunities for Advancement
• Employee Referral Program
• Employee Discount

We are seeking a hard-working, detail-oriented, organized administrative assistant who thrives working with others to set them up for success.   Role responsibilities will include digital and print file management, appointment scheduling, meeting planning, inbound/outbound communications, travel arrangements, data updates and management of office supplies.  Put your administrative skills to work for a family-owned company that has been serving our community since 1924.

Location: Bergey's Corporate Office, Souderton PA 

Summary:

Responsible for clerical and organizational tasks like digital file organizing, scheduling appointments, assisting other team members and drafting correspondences or messages.

Essential Duties:

• Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes.
• Plan, organize, and schedule company meetings in the office, off-site, and via video conference.
• Coordinate domestic and international travel arrangements for employees.
• Maintain digital filing system, contact database, employee list, and inventory.
• Order and oversee office supplies and food deliveries for group meetings.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Maintains professional appearance and neat work
• Tracks project spending budget to actual in current timeframe
• Reconciles and codes expense monthly.
• Fuel center and car wash administration as needed
• Other tasks as assigned

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Proficient with Microsoft systems outlook, teams, excel, etc.

Education and/or Experience:

• 2-5 years’ experience or training

Requirements: 

• Must have valid Driver's License
• Successful completion of pre-employment background checks and drug screening

Bergey's is an equal opportunity employer.