Administrative Assistant (On-Site)

We are assisting our esteemed client in filling a crucial administrative support position within the Division of Vaccine Excellence.
This position provides essential support to the Division of Vaccine Excellence, primarily assisting staff who conduct compliance site visits at registered Vaccines for Children providers. Key responsibilities include:

• Telephone Interaction: Engage with the public, healthcare providers, school nurses, and government staff via telephone. Direct calls appropriately and provide assistance as needed.
• Calendar Management: Maintain electronic calendars for team members. Schedule meetings, conference calls, and webinars efficiently.
• Travel Arrangements: Coordinate travel logistics for staff, including making transportation and accommodation arrangements.
• Administrative Tasks: Perform various administrative tasks such as typing, photocopying, scanning, and formatting/editing reports and documents.
• Data Management: Log data into tracking systems accurately and ensure proper documentation of information.
• Document Management: Manage incoming mail, both electronic and physical. Maintain electronic and hard copy files in an organized manner.

Experience Required:

• Proficiency in Microsoft Office software, including Excel, Word, PowerPoint, and Outlook.
• Previous general office experience is preferred.
• Ability to work independently, manage multiple assignments, and prioritize workload effectively.

Benefits:

• Health Insurance
• Sick Time
• 401k

Location:
584 Delaware Ave, 2nd FL Buffalo, NY 14202
Duration: Initial estimated service dates are for [4/1/24-6/30/25], however services may be extended for up to a total of two years.
Apply by deadline: 2/29/2024
Shift Days/Times: M-F 8:00 - 4:00 (7.50 hours)
Pay Range: $18.00 - $20.00 per hour (Depending on experience and qualifications)
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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.