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Administrative Assistant
Shift/Hours: Monday - Friday, First Shift 8:00 am-5:00 pm
Pay Rate: $19hr DOE
Location: Nashville, 37210
Experience: 6+ months of Administrative Assistant experience ,Office Assistant or front-of-house/reception/guest services experience and/or experience managing multiple calendars/diaries.
We are excited to share a new opportunity for an Administrative Assistant / Office Administrator located in (Nashville )! This position is highly sought after and might not be available for long. We are seeking a proactive and versatile Office Assistant to join our Music Division in Nashville, contributing to a welcoming and inclusive workplace environment. This hands-on role encompasses a diverse range of responsibilities aimed at ensuring the smooth operation of our office and providing exceptional hospitality services to our visitors and employees. .
Are you working, but looking to explore? Are you needing a new career opportunity? Give us a call at (your office phone number) and/or apply directly to this posting for immediate consideration! Don’t delay, apply today!
• Reception & guest services
o Efficiently manning the reception desk, serving as the first point of contact for visitors and callers.
o Warmly welcoming and assisting visitors, ensuring their experience aligns with our standards.
o Managing visitor sign-in procedures, adhering to security protocols while maintaining a friendly atmosphere.
o Handling incoming mail and deliveries promptly and accurately.
o Managing the main phone line with a high level of professionalism, ensuring all calls are handled with care and efficiency.
o Promptly addressing inquiries from clients and employees, fostering a culture of open communication and support.
o Providing hospitality services for client meetings, including refreshments, snacks, and catering.
o Maintaining the cleanliness and presentation of our workplace to create an environment that is inviting and accessible to all.
• Conference room management
o Efficiently managing meeting room calendars and scheduling appointments with attention to detail and accuracy.
o Communicating with colleagues to confirm meeting details, address special requests, and coordinate logistics, including catering, audiovisual equipment setup, and room configuration.
o Maintaining organized records of meeting room bookings and client appointments.
• Operations
o Collaborating with Head of Operations to address any reception or office-related issues or concerns.
o Opening and closing the office with attention to security and safety protocols.
o Proactively identifying and reporting any health, safety, or security concerns to Operations.
o Flexibly handling additional tasks as assigned by Operations & HR to support the overall functioning of the office.
Person Specification
• Ability to present themselves professionally and communicate effectively.
• Demonstrates a strong commitment to customer service excellence, prioritizing the needs and comfort of our visitors and colleagues.
• Capable of managing multiple tasks and deadlines under pressure, while maintaining a positive and solution-oriented approach.
• Takes initiative to identify areas for improvement around the office.
• Pays meticulous attention to detail, ensuring accuracy in all tasks and interactions.
• Exhibits a proactive and friendly demeanor, fostering a collaborative and supportive workplace culture.
• Values building meaningful relationships with colleagues.
• Displays a can-do attitude and a willingness to go above and beyond to meet the needs of our team and guests.
• Recognizes and respects the importance of confidentiality in all aspects of their role. Benefits of working with PrideStaff:
Medical, Rx, and Wellness Benefits
Dental and Vision Plan Options
Short-term Disability
401(k) Retirement Plan
Holiday Pay
Interested in this Administrative Assistant / Office Assistant b give us a call at (615)884-5422.
Join Us.
PrideStaff Company Overview
PrideStaff wants you to Succeed! We have dedicated consultants that provide employment market insights and resources! We offer the support you need along the way. Over the years, we have helped tens of thousands of people find outstanding career growth opportunities. At PrideStaff, we truly value people, and we are dedicated to getting to know you and advocating on your behalf with our network of employers from across the country. Our Recruiters will help guide you with career tools and resources.
Our Mission: Consistently provide client experiences focused on what they value most.
