Address
Form of workDUTIES & RESPONSIBILITIES:
- Provide administrative assistance for the Associate Degree Nursing Program, the RN to BSN Program, the Allied Health Degree, the Nurse Aide Training Program, and health science courses.
- Provide administrative assistance to the Chair, the Program Director for the Associate Degree Nursing Program, the Associate Director for the RN to BSN Program, the Clinical Coordinator, the Lab Assistant, the Success Coach, and all full-time, part-time and adjunct faculty teaching in the Department of Nursing and Health Sciences.
- Provide initial contact between the department and customers (students, faculty, staff and general public) by answering phones, answering questions, taking messages, greeting visitors, and distributing general information regarding programs and courses. Screen and prioritize calls when necessary. Relay messages to appropriate persons.
- Manage calendars, and make travel and meeting arrangements.
- Operate office machines as needed in performance of duties, including personal computer, printer, copier, fax machine, binding machine, and calculator.
- Assist with inventory of department supplies and equipment, prepare purchase requests for supplies, and prepare forms necessary for departmental administrative support.
- Assist in monitoring departmental budget(s) through knowledge of ordering system (Workday), tracking purchase requisitions, purchase orders, shipping documents, invoices, bookstore purchases, storeroom requisitions, and other financial documents approved by supervisor.
- Assume primary responsibilities for pick-up and distribution of mail.
- Prepare nursing application packets and distribute to prospective students.
- Assist with the coordination of nursing student orientations.
- Assist with correspondence, reports, proposals, and manuscripts written by any faculty member, director, or Chair.
- Assist with annual reports for regulatory and accrediting bodies.
- Set up and maintain all student files.
- Coordinate fingerprinting, criminal background checks, and drugs screens for all nursing students and nurse aide students.
- Maintain confidentiality of health care related information in compliance with federal HIPAA rules, as well as student records in compliance with FERPA.
- Maintain vender account for computerized standardized testing to include ordering supplies, distributing materials to students, and tracking student fees.
- Coordinate ADN end of program ‘live review’ for the NLCEX-RN Licensure Exam for graduating students.
- Prepare contracts for the Department of Nursing and Health Sciences.
- Maintain minutes and files for Nursing Faculty Meetings, Nursing Curriculum meetings, and Nursing Community Advisory Board Meetings.
- Prepare adjunct faculty contracts, assist faculty with book adoptions, and enter program schedules each semester, utilizing appropriate computer software programs.
- Assist students with registration activities.
- Assist adjunct faculty with instructional related tasks as needed.
- Serve on campus-wide committees.
- Help oversee work-study student.
- Perform other related duties as appropriate or required.
MINIMUM JOB REQUIREMENTS:
- High School or GED diploma. Three years general clerical secretarial experience.
PREFERRED QUALIFICATIONS:
- AA degree
- Experience as an Administrative Assistant
KNOWLEDGE, SKILLS, and ABILITIES:
- Ability to provide exceptional customer service;
- Knowledge of supplies, equipment, and/or services ordering;
- Ability to create, compose, and edit written materials;
- Skill in the use of operating office equipment;
- Ability to understand and follow specific instructions and procedures;
- Records maintenance skills;
- Ability to maintain confidentiality of records and information;
- Computer proficiency in MS Windows and MS Office including Access, Excel, Word and Adobe Acrobat preferred;
- Ability to quickly learn and operate effectively a variety of computer software programs for office operation purposes;
- Ability to communicate effectively both orally and in writing; Bilingual preferred;
- Excellent inter-personal communication skills and the ability to work well with all levels of management, students, faculty, and staff, as well as outside clients and vendors;
- Sensitivity to confidential matters is required.
- Ability to coordinate office activities and to multi-task effectively.
PHYSICAL DEMANDS:
- Limited physical effort required;
- Occasional prolonged standing is required;
- Occasional lifting up to 25 pounds;
- No or very limited exposure to physical risk.
WORK ENVIRONMENT: Work is normally performed in a typical interior/office work environment.
Best consideration: November 7, 2023
APPLICATION PROCEDURE: A complete application must include: 1) a letter of interest; 2) resume; 3) names/address/telephone numbers of 3 professional references
Additional required application materials should be sent to: humanresources@nnmc.edu.
EEO STATEMENT: NNMC is an equal opportunity employer.
